[GNC] Managing fund and reports with Gnucash

[David Cousens]

Sabine,

When you book the 300EUR as an expense it will necessarily affect the profit
and if the expenses exceed the income then it will be recorded as a loss

With the second lot of transactions booking the 300EUR as expenses, have
those expenses actually been incurred, i.e. have you actually paid the money
to the suppliers at the point you created these transactions in your books. 

Your first set of transactions record the receiving of the income and the
approach you have there is OK.

In the second set of transactions you describe, you are expensing the same
300EUR twice. Did you spend it twice?

I am presuming you are accounting for two different jobs but when you make
the material purchase you purchase one lot of material which will be split
between the jobs. To reflect this is your books, you would need to have two
transactions reflecting that purchase as follows:
Material XY subaccount -> expenses category ("material fund ") for 200EUR
Material AB sub-account -> expenses category ("material fund") for 100EUR

In this case the expenses =income and the nett profit is zero (for these
transactions, ignoring any other transactions which may be pertinent).

You will find mention of jobs in the business features which may be useful
for dealing with this sort of situation. Jobs allow you to tie related
invoices together in a situation where you may be have separate business
operation with one customer. You may also use them with vendors/suppliers.

 See https://www.gnucash.org/docs/v3/C/gnucash-help/chapter_busnss.html for
more information. 

David Cousens

Gnucash is not really setup for full cost management accounting which would
require an inventory system, but if you are not managing a manufacturing
process where bulk purchases





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David Cousens
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