[GNC] Is GnuCash the right application for me?

[jeffrey black]

On 10/12/2018 10:21 PM, Leslie Jensen wrote:
>
>
> Hi
>
> Thanks for your valuable input. I'll go ahead and give it a try.
>
> :-)
>
> Les
>
>
> Den 2018-10-12 kl. 22:31, skrev Jeff Abrahamson:
>> Ditto here, I run a sports club and two other clubs with gnucash.  It's
>> perfect for our needs.
>>
>> I also don't bother with the business features, just a/r accounts and
>> manually issue bills and such.  That may or may not be the right choice,
>> someday I should look at those functions further.
>>
>> Jeff Abrahamson
>> +33 6 24 40 01 57
>> +44 7920 594 255
>> https://www.p27.eu/jeff/
>> https://www.transport-nantes.com/
>>
>>
>> On 12/10/18 12:56, Colin Law wrote:
>>> On Fri, 12 Oct 2018 at 11:44, Leslie Jensen 
>>> <jensen.leslie at gmail.com> wrote:
>>>> Hi
>>>>
>>>> I'm the treasurer of three sports clubs. They all have the same setup.
>>>> Most of the income is membership fees and we pay Invoices for
>>>> equipment and other costs. We have no tax or billing needs. The
>>>> account plan for each club is almost the same. So a very simple setup.
>>>>
>>>> Can I run all three clubs as individual "companies" in GnuCash? And is
>>>> GnuCash the right application to do this?
>>> I run the accounts for a couple of clubs with similar needs. Setup
>>> one accounts file for each club so they are kept separate.  I have not
>>> bothered with the complexities of the business features (invoices etc)
>>> as I have not found them necessary.
>>>
>>> As to whether it is the right application for you I can only say that
>>> it meets all my needs (and handles my personal accounts too, in anther
>>> accounts file of course) and is very good value for money.
>>>
>>> Colin
>>>
>>>> I'm aware of the tutorial page and I see a lot of stock oriented
>>>> subjects so I thought that maybe I'm in over my head?
>>>>
>>>> Thanks
>>>>
>>>> Les
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There is a catch 22 here.

Do YOU contribute, are a member of, and intend to be the treasurer of 
all of the organizations for all time?

GnuCash is flexible enough that you can carry all of the organizations 
in one file.  It only requires only a top level account for each 
organization.  I am currently carrying accounts for 4 separate 
businesses in one file, because I set up top level accounts for each 
entity.  And now I am adding a 5th company. Technically they should be 
all separate but; I contribute to all 5, and I am "required" to be a 
partner in each as long as each entity exits.  Plus, I am the only one 
competently capable of preparing financial reports.

Here is where the catch 22 hits.  You may not be the treasurer for one 
of the entities at a future date.  In your case, I would consider 
setting up a separate set of books (separate files) for each 
organization.  You can initially set them up identically but; each will 
evolve separately.  And at the end of your tenure, the books of each 
individual organization, and only those books can be passed to the next 
treasurer for that organization.

--JEffrey Black M.B.A.