[GNC] Posting a bad debt

Justin Haynes justin at justinhaynes.com
Tue Apr 9 18:51:25 EDT 2019


That’s an interesting idea and it keeps the money moving within the billing and accounts receivable side as Roger had requested.  Now that Roger mentions it, I remember now not seeing expense accounts to pay with. 

Roger is this the roundabout way you are doing it now?:  https://www.gnucash.org/docs/v3/C/gnucash-help/busnss-ar-payment1.html#busnss-ar-baddebt <https://www.gnucash.org/docs/v3/C/gnucash-help/busnss-ar-payment1.html#busnss-ar-baddebt>

I suppose there is no way to do it within the invoice other than having a negative line item?  (I have not tried this).  Or a credit memo as Greg said.  


-Justin



> On Apr 9, 2019, at 3:21 PM, Greg Feneis <mfeneis at gmail.com> wrote:
> 
> In similar fashion, a favorite customer shorted me $0.50 on a timely big invoice payment.  Rather than hassle them about $0.50, I created another invoice, but as I was creating the invoice I selected credit memo instead of invoice.  I made a credit memo for $0.50 for that customer and job.  Then I opened the invoice that was $0.50 short and went to pay that invoice.  The invoice with the $0.50 due appears as well as the credit memo for $0.50.  I selected them both and finished the payment.  
> 
> If you went this way, perhaps you could set the account for the source of the credit memo to an appropriate expense account?  I'm just a beginner, so what I've done may not be allowed.
> 
> 
> 
> 
> Kind regards,
> 
> Greg Feneis
> 
> 
> 
> On Tue, Apr 9, 2019 at 1:03 PM <rmomxtx at gmail.com <mailto:rmomxtx at gmail.com>> wrote:
> Justin,
> 
> That is the way you would do it by normal accounting rules as I understand
> them. However, you can't pay an invoice in GnuCash from an expense account.
> The only accounts available in the receive payment window are assets, equity
> and liability accounts. No income or expense accounts available therefore
> not allowed. I've done it in a round about way but never have been satisfied
> with the result. Keep looking for something better.
> 
> Thanks,
> Roger
> 
> -----Original Message-----
> From: Justin Haynes <justin at justinhaynes.com <mailto:justin at justinhaynes.com>> 
> Sent: Tuesday, April 9, 2019 1:40 PM
> To: rmomxtx at gmail.com <mailto:rmomxtx at gmail.com>
> Cc: GnuCash <gnucash-user at gnucash.org <mailto:gnucash-user at gnucash.org>>
> Subject: Re: [GNC] Posting a bad debt
> 
> I think you have to pay it from an expense account like Expenses:BadDebt or
> wherever you want to record that expense.
> 
> Sent from my iPhone
> 
> > On Apr 9, 2019, at 1:21 PM, <rmomxtx at gmail.com <mailto:rmomxtx at gmail.com>> <rmomxtx at gmail.com <mailto:rmomxtx at gmail.com>> wrote:
> > 
> > If you create an invoice that later becomes uncollectible, there is no 
> > way to charge it off to a bad debt expense account from within the
> invoice.
> > Suggestions?
> > 
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