[GNC] Bookkeeping for a club's charity account - use business features?

[Michael Hendry]

> On 27 Aug 2019, at 22:29, elvis <elvis at dogonfire.com> wrote:
> 
>>> 
>>> Hi Michael,
>>> 
>>> This is how I would do it. I'm assuming you have around 30 people to account for.
>>> 
>>> Make up all your accounts and sub accounts and sub sub accounts and cross accounts.
>>> 
>>> Have a transaction in each person's account with all the splits possible.
>>> 
>>> Each dinner copy the last transaction and alter the amounts. Maybe 20 seconds each so you are looking at about 15 minutes to update the whole.
>>> 
>>> 
>>> I'm assuming your primary document is some kind of piece of paper your members fill out. If you have a spreadsheet on entry you would just massage it and import it.
>>> 
>>> By the time you much around with business features you might as well just copy transactions.
>>> 
>>> 
>>> Lawrence
>> Thanks, Lawrence.
>> 
>> The difficulty this suggestion doesn’t solve is in generating a report listing Gift-Aid-eligible totals for each member - the identity of the contributing member in each income account tree is at the twig level:
>> 
>> Income:Destination1:MemberA
>> Income:Destination2:MemberA
>> Income:Destination3:MemberA
>> etc
>> fo
> 
> You would do a joint income account that goes to separate member balances that can be split up as to purpose.

If I understand what you mean, doesn’t this just do the multiplication in a different order?

Income:MemberA:Destination1
Income:MemberA:Destination2
...
Income:MemberB:Destination1
Income:MemberB:Destination2

etc., which just shifts the awkward report from all contributions by MemberX to all receipts for Destination99.

> 
> The Gnucash reports are very flexible, the balance sheet should do that, it isn't really income it is a member balance which is an asset. I do the same thing for my super fund and it works a treat. I have used Gnucash for 12 years and I don't use the business features except for our big invoices, maybe 5 a month. Everything else I use something else and just post totals. Once you have clickey clacked 30 times to enter every invoice you will feel like punching the screen .

Exactly! This is why I’m attracted to the idea of importing invoice transactions from a CSV file, which would be edited on a spreadsheet to deal with minor variations in attendance at each meeting.

Michael
 
> 
> 
> 
>> all need to be picked up and added together for each destination and each member.
>> 
>> The Customer-based model would ease that aspect.
>> 
>> Unfortunately, there doesn’t seem to be a way of creating regularly repeated invoices as Scheduled Transactions, but I’m currently thinking along the lines of creating an invoice for each member for the default amounts at the beginning of the year, and then duplicating these invoices, one for each member for each meeting. After each meeting, I would edit each invoice if necessary (to deal with absences and variations in contributions) then post and pay them.
>> 
>> This way the Destination accounts don’t need children and the annual Gift Aid Report can be populated from Customer Reports.
>> 
>> I’ll do some experiments…
>> 
>> Michael
>> 
>>>> Thanks,
>>>> 
>>>> Michael
>>>> 
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