[GNC] Problems organizing accounts to process reimbursement of expenses

[Daffy Duck]

Mike,
Sorry, Just a better explanation on my part:
For instance, the electric bill is paid by credit card, and it is
transferred from expenses:house:utilities:electric, and may be $100
So it takes $100 from credit card and transfers to
expenses:house:utilities:electric - I list this account as an expense,
which seems right, because 90% of it is.
I can then deduct 10% of that that will be reimbursed.  This is where
I'm messing up... the best way to annotate that.  Do I need ONE or TWO
more accounts to track this?  Right now, as mentioned, I have an
expenses:personal expenses paid account, which seems to be wrong, where
I annotate 10% of that electric bill and it transfers from asset = the
money that the business has to reimburse me.
I hope that makes sense, 
Thanks.
On Sun, 2019-12-15 at 14:54 -0600, Daffy Duck wrote:
> Mike,
> Thanks.  If I hadn't learned basic bookkeeping, I wouldn't have been
> using gnucash without major issues for the last 15+ years.
> I don't think split is the way to go here, because it's mirrored to
> an actual transaction(but I could be wrong).
> For instance, the electric bill is paid for by the credit card, and
> the transfer is between credit card and
> house:expenses:utilities:electricity - that is where the 100% of the
> charge shows
> I then annotate it separately, the 10%, in expenses:expenses I paid -
> I am thinking this may be wrong, because now it's showing 110% under
> combined expenses, because I already showed 10%
> The transfer here is from the assets - debts to company 
> When I'm reimbursed, it transfers from my checking account, where it
> is deposited, and should decrease the amount from assets: debts to
> company.  Instead, it is increasing(or decreasing a negative, which
> means it looks like an additional charge).
> That is what I'm trying to figure out what to do differently.  I
> think this is beyond basic bookkeeping.  I'll admit I probably should
> have known about this before, but I thought I'd ask because I'm able
> to do everything else with gnucash and I have been for over 15 years.
> Thank you for your time,
> On Sun, 2019-12-15 at 10:59 -0500, Michael or Penny Novack wrote:
> > Just a periodic reminder about questions like this. We may be able
> > to help you BUT this is not a question about gnucash, not a
> > question "how do I do this in gnucash" but how do I set up these
> > accounts/transactions using ANY method of doing double entry
> > bookkeeping, even the old fashioned way of pen and ink on lined
> > accounting paper < how it was when I learned 60+ years ago >
> > What you are missing --- an expense for which the business
> > reimburses you is not YOUR expense. You say only a portion is
> > reimbursed> For the purpose of this example I will assume 1/2  (you
> > use whatever is right for you). Let's say there is an expense item
> > for share of home office electric bill and that the home office was
> > assigned 1/8 of the total electric bill.
> > You pay an electric bill of $160. You would enter this as a split
> > transaction:
> > debits: rest of house electric $140              home office
> > electric           $10              reimbursable expenses $10     
> > (this is an asset account; owed to you by employer -- not YOUR
> > expense)  credits: checking account    check #xxxxx     
> > description: paid march electric bill<< note: I have shown this as
> > would appear in an old fashioned journal --- a gnucash question
> > might be how do I do it in a virtual journal system like gnucash,
> > how do I do a split transaction, etc. >>
> > The company reimburses you for its share of home office expense:
> >  debit: checking account $10credit: reimbursable expenses     $10
> >       description: deposit of reimbursement check
> > When both of these transactions have completed, the balance in
> > reimbursable expenses will be zero (had a debit for $10 and a
> > credit for $10).
> > I'm sorry, but while gnucash makes the process of entering
> > transactions easier and MUCH less prone to error than the old
> > fashioned way and makes producing reports easier it does NOT mean
> > you can skip learning basic bookkeeping.
> > Michael D Novack
> > 
> > 
> > On 12/15/2019 2:33 AM, Daffy Duck wrote:
> > > Hello,
> > > I'm trying to set up an account scheme that adequately tracks
> > > expensesthat the business reimburses me for due to using a home
> > > office.  Thisis separate from using a business credit card,
> > > because only a portionis reimbursable.
> > > The relevant accounts in my personal book are:
> > > Checking account - account type bank
> > > Expense debt - account type asset (since it's owed to me)
> > > Business expense paid personally - Expense
> > > Credit card - credit card
> > > ---
> > > 
> > > Whenever I pay certain bills, I annotate in Business expense
> > > paidpersonally, and it's transferred from expense debt
> > > account(expense debtdecreases as expenses increase)
> > > This was working fine, but when I was reimbursed for my expenses
> > > to mychecking account, I had it transfer between expense debt, so
> > > it woulddecrease the amount that the business owes me.
> > > The problem is, it's already in the negative as its listed as
> > > anasset(expense debt), so the reimbursement payment just
> > > increases theamount of that, going the opposite way I'm trying to
> > > go.
> > > Instead of the business debt being $437 and I get reimbursed for
> > > $437and make it 0, it's listed as -$437 and after the
> > > reimbursement hits,it's -$874.
> > > What am I doing wrong here?
> > > Thank you,
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