[GNC] Book keeping/accounting of club project funds

[Stephen M. Butler]

On 5/2/19 3:18 PM, Roderick Anderson wrote:
> Cryptic enough? :-)
>

> How should I make entries for club project funds.
>
> I am the treasurer for a small 501(c)(3).  Our income is mainly
> memberships (dues), cash donations, and an annual swap meet like event.
>
> First off I have almost no experience in accounting and mostly
> on-the-job learning.  I inherited a Quick Books system that I imported
> into GNUCash.  I've made some modifications to that account structure.
>
> I am using three Asset accounts.  Checking, Savings, and Petty cash.
>
> I've been asked to track the funding(?) for the clubs main project,
> HAM radio repeaters.  We paid for them out of checking.  Some of it
> before I became treasurer.
>   We are now needing to enhance those systems so we've asked for
> donations specifically for this purpose - a Repeater fund.
>
> So when the funds come in how do I book them?  That the right term?
> Previously I just deposited the funds to checking.  And we used them
> as needed though there wasn't enough in the fund so the rest came out
> of the checking asset.
>
> I'd appreciate any suggestions on how to handle this?
>
>
> TIA,
> Rod

In addition to the other suggestions, I'd look to having sub-accounts
under checking and set flags such that checking includes the
sub-accounts in a roll-up accounting.  With sub-accounts you could break
out the funds held in the checking account for the purposes for which
the funds have been reserved.

Have fun and 73.

--KG7JE

-- 
Stephen M Butler, PMP, PSM
Stephen.M.Butler51 at gmail.com
kg7je at arrl.net
253-350-0166
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