[GNC] Book keeping/accounting of club project funds

[Adrien Monteleone]

Report Options > Display (at least for P&L/Income Statement and the Balance Sheet)

Parent account balances > Account Balance | Subtotal | Do not show
Parent account subtotals > Show subtotals | Do not show | Textbook style (experimental)

The first option will show the Account Balance if the parent is *not* a placeholder and has transactions.
The first option “Subtotal” will show the roll-up of the kids, regardless of if there are transactions in the parent. (from my understanding)

The second option “Show subtotals” will show a line AFTER the list of kids with “<account> Total” and an amount, which I *think* includes the parent and children
I’ve never seen any difference with the Text Book Style.

Generally, all my parents are placeholders, but I have a few that aren’t. So I set this to Account Balance, and *also* set to suppress zero balance figures and accounts. (so only those parents with transactions get a figure, otherwise, it is blank) And then I set the second option to Show Subtotals.

So I get something like this:

====================
Auto								
	Auto Insurance					$717.73
	Fuel
		E10				$73.55
		Gas				$522.01
	Total Fuel				-------	$595.56
           Parking					$3.15
           Repair and Maintenance
                 Fluids			$61.96
                 Labor				$48.00
                 Parts			$397.63
                       Warranty	$40.00
                 Total Parts		-------	$437.63
                 Supplies			$10.01
           Total Repair and Maintenance	-------	$557.60
     Total Auto					-------	$1,874.04

====================

However for my Balance Sheet, none of the detail I choose to show has any parents with transactions, so I set the first option to “Do Not Show” and the second to “Show Subtotals” (I still suppress zero balance figures and accounts for cleanliness)

Regards,
Adrien

> On May 2, 2019, at 9:19 PM, Stephen M. Butler <kg7je at arrl.net> wrote:
> 
> On 5/2/19 6:50 PM, Roderick Anderson wrote:
>> Thanks Stephen.
>> 
>> This is kind of what I was thinking I needed to do.
>> 
>> Can you offer some pointers to find out more about 'setting flags' and
>> roll-up account?  I figured there should be options like this but too
>> ignorant of accounting to even know where to look.
>> 
>> 
>> 73,
>> Rod - K7ZBE
> 
> I went looking and couldn't find it.  I was thinking that one of the
> Balance Sheet or Transaction reports had the option to include the
> children in the total.  But, couldn't find it this round.
> 
> There are a couple of places where GnC keeps system level type settings. 
> 
> 1.  File:Properties
> 
> 2.  Edit:Preferences
> 
> Then each report has an Options menu item that will have multiple tabs
> for setting options for that specific report.  Some reports won't show
> anything until you set the desired options.
> 
> -- 
> Stephen M Butler, PMP, PSM