[GNC] Importing bank transactions B4 posting bills & Invoices - question

Adrien Monteleone adrien.monteleone at lusfiber.net
Mon Feb 3 11:41:20 EST 2020


If those previously imported transactions are payments, then yes you can.

Simply right-click the imported transaction and choose ‘Apply as payment’. You’ll then get the Process Payment window where you can choose which bill/invoice to apply to.

Just make sure your dates in the registers and on invoices/bills reflects the real world transaction and not the date you happen to enter them in GnuCash or else down the road you’ll have a hard time tracing an error or when otherwise investigating something. You can certainly do the data entry out of order though. (such as importing payments and receipts before entering the bills/invoices they were for.)

If you are receiving or making pre-payments routinely and that is why you are using this order, consider marking each of those affected transactions as such using the same “Apply as payment” option. Then when you create and post the documents, ‘pay’ them by applying the pre-payments as needed. This would allow you to see in Vendor/Customer reports and aging reports (the new version) the tracking for the pre-payments rather than just having them floating around in your bank register waiting for you to post the bills/invoices and then assigning them as payments. How much time lag there is between the transaction dates from step 1 and step 2 would help guide you on if this is the right course.

Regards,
Adrien

> On Feb 3, 2020 w6d34, at 9:37 AM, Fran_3 via gnucash-user <gnucash-user at gnucash.org> wrote:
> 
> Can I 1 - import banking transactions
> Then2 - Post Bills from vendors & Invoices to clients
> Then
> 3 - Apply the previously imported bank transaction to the appropriate bill or invoice?
> Thanks for any help.



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