[GNC] Why doesn't Posted Bill show up in AP? Only after Paid

[Adrien Monteleone]

Your T-accounts are correct.

If that isn’t happening, then something is being entered incorrectly.

When you create a Bill, the individual line items should be assigned to relevant expense accounts.

There are no register transactions created at this point.

When you post the bill, you post it against some other account, by default, and traditionally, against Accounts Payable. (also what the Business Features are expecting you to use)

Once posted, the register transactions will be created. (according to the posting date) You will see the bill in the AP register, and you’ll see them as well in the associated expense account registers. (note, they can’t be edited here, you’d have to unpost and edit the bill, then re-post)

If you uncheck the box “Accumulate splits...” when posting then you’ll see the individual line items from the bill in the various registers as each their own split with the Description from the bill as the Memo. If you accumulate splits, you don’t get any of this detail. (that is, if you have 3 splits to one expense and 2 to another, each associated account will only show one split line, usually with the Description for the first one, but with the split amount being the sum of the 3 or 2 individual line items)

You do not have to pay the bill before it appears in AP or expense registers.

Finally, take care to make sure all dates are correct and that you aren’t using a Filtered view of any register.

Regards,
Adrien

> On Feb 3, 2020 w6d34, at 5:24 PM, Fran_3 via gnucash-user <gnucash-user at gnucash.org> wrote:
> 
> When you post a bill I would expect it to be charged to the appropriate expense account and to AP
> But I have to pay it before it appears in AP
> Clearly I'm no accountant but that is my understanding of how "Double Entry" bookkeeping works
> 
> 
> Maybe someone can educate me :-)
> Thanks.