[GNC] BotanyBayGardens nonprofit example, and why GnuCash does not suffice

[Adrien Monteleone]

Will,

That's a basic tenet of access control. (part of accounting itself, and 
is in my text book too.)

The the person with access to funds (of any kind) should not be the 
person who accounts for those funds. (but should of course provide all 
the required documentation for what they do with them) Some 
organizations give access to cash to one person, and access to the 
checking account to another.

This can also help get more people involved and 'take interest' and 
develop a sense of ownership (and trust) in any organization. And it 
spreads the workload not just of the mundane tasks, but of holding each 
other accountable.

In my previous life in restaurant work, we had administrative assistants 
(trustworthy, long time employees who could do math) that handled the 
recording of daily deposits, made change orders, recorded sales 
receipts, etc. The managers had access to the cash. The admins turned 
over their documentation to the outside accounting firm.


Regards,
Adrien

On 7/25/20 3:04 PM, will at theprescotts.com wrote:
> Your suggestion about a second person to handle the cash is a good idea. One of my longstanding complaints has been that no one ever looks at any of the finances except me. We are a group of about 300 members with maybe 20 that take an active role in the organization. There is too much to do and no one wants to spend energy on something that isn't broken.