[GNC] Importing Liability Transactions to AP/Bills

david whiting dw at davidwhiting.me.uk
Mon Sep 14 17:17:09 EDT 2020


Hi Fran,

I import lots of bills and use File -> Import -> Import bills and
Invoices (not transactions). See this help page for details:
https://code.gnucash.org/docs/C/gnucash-guide/import-invoices.html
For my purposes I found it useful to create a spreadsheet for entering
details that has a structure that makes sense and then a second sheet
that I named "Export to csv" that has formula that take the values
from the structured form and formats it in the format needed for the
csv import. I then save the invoice in the spreadsheet and do Save As
on the second tab to create the csv file import.

David

On Mon, 14 Sep 2020 at 19:11, Fran_3 via gnucash-user
<gnucash-user at gnucash.org> wrote:
>
> Note: When I say "Bill" here I mean a Bill from a Vendor to us.
> I'm trying to import a CSV  file to AP and also have it create the corresponding Bill.I have 100+ of these to import else a lot of labor to do it by hand...
>
> So... to experiment I exported the Entities AP register as a CSV file.Then deleted all transactions except one... just to keep it simple.So now I have 3 comma separated lines...- Column Title line- Transaction 1 line 1- Transaction 1 line 2
> Now with the AP register still open I click...File > Import > Transactions from a CSV fileI then...- select the file to import- tell the importer to ignore line 1... the Column Title line- tell the importer the date format to use
> Next I start telling the importer the titles of the columns...I leave some column titles set to "none" like...Transaction-ID, Number, Commodity/Currency, Void Reason, to name a fewI do choose titles for these columns to import...Date, Description, Notes, Action, Memo,
>
> Now I'm stuck...The "Exported" sample shows the next four columns titled as...- Full Account Name- Account Name- Amount with Symbol- and Amount Num
> BUT... the importer doesn't offer these column name options...
> My Question: Which Column Name do I choose from the Importer for the above 4 lines?
> I don't know, for instance, if the Amount with Symbol and the Amount Num should have their columns named Withdrawal or Deposit... as those titles seem to go with a checking account.
> I also don't know how to make the importer identify the double entry accounts for each imported transaction... like...- Accounts Payable and Utilities... or...- Accounts Payable and Office Supplies... etc
> Thanks for any help.
>
>
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-- 
David Whiting


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