[GNC] Best way to close unpaid invoices?

[Adrien Monteleone]

You should refrain from making manual entries or edits in AR/AP. It 
isn't that you can't or that anything will blow up, but you may forget 
that the Business Features will not see those edits/transactions where 
you might expect them to.

If you really need to make manual edits/entries, create an 'Other AR/AP' 
account, as a child of the main account, and make sure it is of type 
'Asset/Liability' and *not* of type 'AR/AP'. (there can be only 1 of 
each of those)

With the method listed below, the Business Features (and their reports) 
'think' the customer paid when they did not.

See my other reply describing how to close these out properly in GnuCash.

Regards,
Adrien

On 3/8/21 2:33 AM, Alan Hopkins wrote:
>     Hi all
>     I'm new to GNU Cash but I just tested a method that worked and I think
>     is valid.
>     I went to the client's invoice and paid the full amount ($120) which
>     then was entered by GNUCash into the Accounts Receivable.
>     I then went into the Accounts Receivable account, located the payment,
>     looked at the Splits (DR $120 Assets:CashOnHand, CR $120 A/R) and
>     changed the splits to be Debit CashOnHand $60 Debit Bad Debts $60
>     Credit Accounts Receivable $120.
>     The invoice is recorded as paid and no longer appears in reminders and
>     all the accounts are in the correct state.
>     Maybe that may be of help!