[GNC] Best way to close unpaid invoices?

Alan Hopkins hoppo52 at gmail.com
Mon Mar 8 15:41:54 EST 2021


Fair comment Adrien.

On Tue, 9 Mar. 2021, 2:55 am Adrien Monteleone, <
adrien.monteleone at lusfiber.net> wrote:

> You should refrain from making manual entries or edits in AR/AP. It
> isn't that you can't or that anything will blow up, but you may forget
> that the Business Features will not see those edits/transactions where
> you might expect them to.
>
> If you really need to make manual edits/entries, create an 'Other AR/AP'
> account, as a child of the main account, and make sure it is of type
> 'Asset/Liability' and *not* of type 'AR/AP'. (there can be only 1 of
> each of those)
>
> With the method listed below, the Business Features (and their reports)
> 'think' the customer paid when they did not.
>
> See my other reply describing how to close these out properly in GnuCash.
>
> Regards,
> Adrien
>
> On 3/8/21 2:33 AM, Alan Hopkins wrote:
> >     Hi all
> >     I'm new to GNU Cash but I just tested a method that worked and I
> think
> >     is valid.
> >     I went to the client's invoice and paid the full amount ($120) which
> >     then was entered by GNUCash into the Accounts Receivable.
> >     I then went into the Accounts Receivable account, located the
> payment,
> >     looked at the Splits (DR $120 Assets:CashOnHand, CR $120 A/R) and
> >     changed the splits to be Debit CashOnHand $60 Debit Bad Debts $60
> >     Credit Accounts Receivable $120.
> >     The invoice is recorded as paid and no longer appears in reminders
> and
> >     all the accounts are in the correct state.
> >     Maybe that may be of help!
>
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