[GNC] Managing multiple vehicles

[Adrien Monteleone]

Play with your tags and the Transaction Report, particularly the Regex 
filter option.

This won't get you a single report with all vehicles, but you can 
isolate transactions by vehicle that way. (and maybe get something 
useful out of the Multi-Column Report for more than one vehicle, if not 
all of them)

Note, not all fields are filterable, so be sure to check that Report 
option's tooltip for specifics. (if Notes is an option, turn on 
Double-Line mode and use that field, it is well suited for it)

You may not end up with exactly the format you want, but you should be 
able to get the data.

Another option would be to do a Find and filter on your tags, then run 
an Account Report on the result. Unfortunately, there is no current 
facility to save Find criteria for repetition like there is for 
customized Reports, so you'd have to do those Finds every time for every 
vehicle, which might be too much work for 10 vehicles.

Regards,
Adrien

On 2/3/22 1:41 PM, Fernando Castro wrote:
> Hello everyone,
> 
> I'm having a rather intense discussion with a friend on a topic that might
> be common knowledge to most people with accounting experience, and since we
> are both newbies on accounting and GnuCash, I decided to ask around.
> 
> We are working on a GnuCash file to keep up with expenses and incomes of a
> farm. This farm has over 10 vehicles that we'd like to keep track of gas,
> maintenance and tax expenses. From my point of view creating accounts and
> subaccounts for this (no matter the hierarchy you chose) would be
> unmanageable and full of redundancy. This also represents only a small
> fraction of the farm's finance, but it is important being able to produce a
> chart with gas expenses for each vehicle.
> 
> I've read that using other softwares one can benefit from "category" to
> better filter the information you want and create reports, I've tried using
> the description field for that using a simple structure like Expenses:Gas
> and placing the vehicle details as description but it just doesn't work, or
> maybe I'm doing something wrong?
> 
> I've also considered making accounts for the vehicles as assets, but
> honestly I have no idea if this would be a viable solution and even correct
> from an accounting point of view...
> 
> Does anyone have any tips on how to go about it?