[GNC] Credit note posting to an expense account
Gyle McCollam
gmccollam at live.com
Mon Jun 27 11:04:04 EDT 2022
David,
Go to Help/About and click on the go to Visit GnuCash Website link. From there on the left side click on the bug reports under support. There you will find a place to submit enhancements.
Thank You,
Gyle McCollam
Gyle McCollam
gmccollam at live.com<mailto:gmccollam at gyleshomes.com> email
________________________________
From: gnucash-user <gnucash-user-bounces+gylemc=gmail.com at gnucash.org> on behalf of davidvernonlong at gmail.com <davidvernonlong at gmail.com>
Sent: Monday, June 27, 2022 10:32 AM
To: gnucash-user at gnucash.org <gnucash-user at gnucash.org>
Subject: [GNC] Credit note posting to an expense account
Adrien, Your advice of posting the member's expenses to a liability account
(Dr expenses and Cr Liability account) and then posting out of that
liability account via a credit note in the A/R system (Dr Liability account
and Cr members receivable account) is exactly what I am doing and of course
it works, but it means double the amount of transactions than if I could
simply Dr the relevant expense account when creating the credit note.
Unfortunately, the option of selecting an expense account at an item level
when creating the credit note is not available, and I cannot think of a good
reason why not, so shall ask for this enhancement. I think must be somewhere
users can make such a request, so shall figure out how to do that.
David
-----Original Message-----
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Today's Topics:
1. Credit note posting to an expense account (Adrien
Monteleone) (davidvernonlong at gmail.com)
2. Re: Credit note posting to an expense account (Adrien
Monteleone) (Adrien Monteleone)
3. Could Not Obtain Lock (Abe Sternberg)
4. Re: Could Not Obtain Lock (Glenn Fowler)
5. Re: Could Not Obtain Lock (Abe Sternberg)
----------------------------------------------------------------------
Message: 1
Date: Sun, 26 Jun 2022 17:17:40 +0100
From: <davidvernonlong at gmail.com>
To: <gnucash-user at gnucash.org>
Subject: [GNC] Credit note posting to an expense account (Adrien
Monteleone)
Message-ID: <002101d88978$42a91e10$c7fb5a30$@gmail.com>
Content-Type: text/plain; charset="us-ascii"
Hi Adrien,
In my version of GnuCash I am not able to select an expense account at an
item level when creating the credit note. Only Income, asset or liability
accounts. It's the 5th column entitled "income" where I select the account.
Please check and tell me if I have misunderstood.
Best
David Long
-----Original Message-----
From: gnucash-user
<gnucash-user-bounces+davidvernonlong=gmail.com at gnucash.org> On Behalf Of
gnucash-user-request at gnucash.org
Sent: Sunday, 26 June, 2022 5:00 PM
To: gnucash-user at gnucash.org
Subject: gnucash-user Digest, Vol 231, Issue 61
Send gnucash-user mailing list submissions to
gnucash-user at gnucash.org
To subscribe or unsubscribe via the World Wide Web, visit
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or, via email, send a message with subject or body 'help' to
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You can reach the person managing the list at
gnucash-user-owner at gnucash.org
When replying, please edit your Subject line so it is more specific than
"Re: Contents of gnucash-user digest..."
Today's Topics:
1. Credit note posting to an expense account
(davidvernonlong at gmail.com)
2. Re: Credit note posting to an expense account (Adrien Monteleone)
3. Morningstar dumping free services, free quotes might be
under attack? (David G. Pickett)
----------------------------------------------------------------------
Message: 1
Date: Sat, 25 Jun 2022 17:18:06 +0100
From: <davidvernonlong at gmail.com>
To: <gnucash-user at gnucash.org>
Subject: [GNC] Credit note posting to an expense account
Message-ID: <004101d888af$2727be40$75773ac0$@gmail.com>
Content-Type: text/plain; charset="us-ascii"
I wish to create a credit note in A/R and post it to an expense account.
The only options I see are to post to an income, liability, or asset
account, and I can well understand why, as in most business processes a
credit note represents a negative income. The only work around I can find
is to post to an intermediary account, for example a suspense account in
liabilities, and then post out of that account in a second transaction to
the expense account. Is there any other way?
For background, it's for a member's club where all members are invoiced for
membership and services in A/R, and sometimes members incur expenses on
behalf of the club, which I wish to credit to their account and debit to the
appropriate expense account. A credit note provides a nice document to
provide them with.
Thanks
David Long
------------------------------
Message: 2
Date: Sat, 25 Jun 2022 13:32:18 -0500
From: Adrien Monteleone <adrien.monteleone at lusfiber.net>
To: gnucash-user at lists.gnucash.org
Subject: Re: [GNC] Credit note posting to an expense account
Message-ID: <t97kbi$17qb$1 at ciao.gmane.io>
Content-Type: text/plain; charset=UTF-8; format=flowed
The credit note should be posted to A/R, but the line item(s) in the note
can be posted to expense accounts.
Except for the reverse posting (credit vs. debit) they are the same as
invoices & bills.
Regards,
Adrien
On 6/25/22 11:18 AM, davidvernonlong at gmail.com wrote:
> I wish to create a credit note in A/R and post it to an expense account.
> The only options I see are to post to an income, liability, or asset
> account, and I can well understand why, as in most business processes
> a credit note represents a negative income. The only work around I
> can find is to post to an intermediary account, for example a suspense
> account in liabilities, and then post out of that account in a second
> transaction to the expense account. Is there any other way?
>
> For background, it's for a member's club where all members are
> invoiced for membership and services in A/R, and sometimes members
> incur expenses on behalf of the club, which I wish to credit to their
> account and debit to the appropriate expense account. A credit note
> provides a nice document to provide them with.
------------------------------
Message: 3
Date: Sat, 25 Jun 2022 20:43:24 +0000 (UTC)
From: "David G. Pickett" <dgpickett at aol.com>
To: "gnucash-user at gnucash.org" <gnucash-user at gnucash.org>
Subject: [GNC] Morningstar dumping free services, free quotes might be
under attack?
Message-ID: <1656800926.185972.1656189804399 at mail.yahoo.com>
Content-Type: text/plain; charset=UTF-8
As I looked at my publicly traded portfolio today on Morningstar, they told
me they are dropping the free basic services.? It's a sad trend after so
many years.
I am worried we might lose some of our gnuCash free quote servers.? Of
course, gnuCash perl quotes itself can only be modified by generous parties
to chase new sources that may remain viable.
------------------------------
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Message: 2
Date: Sun, 26 Jun 2022 12:52:14 -0500
From: Adrien Monteleone <adrien.monteleone at lusfiber.net>
To: gnucash-user at lists.gnucash.org
Subject: Re: [GNC] Credit note posting to an expense account (Adrien
Monteleone)
Message-ID: <t9a6cf$bej$1 at ciao.gmane.io>
Content-Type: text/plain; charset=UTF-8; format=flowed
David, sorry, you are correct. I'm not sure what I was thinking.
Create a Liability account for this purpose. The member is spending on the
Club's behalf and thus the Club 'owes' the member. I have one called
'Reimbursable Expenditures'
Make a transaction to record the expense:
Dr. Expense
Cr. Reimbursable Expenditures
Raise a credit note to reduce the Liability and reduce AR. (what the member
owes)
That should result in:
Dr. Reimbursable Expenditures
Cr. AR
A 'customer' report should then reflect the net owed by the member. (or by
the club if the expense was in excess of dues)
Regards,
Adrien
On 6/26/22 11:17 AM, davidvernonlong at gmail.com wrote:
> Hi Adrien,
> In my version of GnuCash I am not able to select an expense account at
> an item level when creating the credit note. Only Income, asset or
> liability accounts. It's the 5th column entitled "income" where I select
the account.
> Please check and tell me if I have misunderstood.
> Best
> David Long
------------------------------
Message: 3
Date: Sun, 26 Jun 2022 14:00:25 -0400
From: Abe Sternberg <abe.h.sternberg at gmail.com>
To: gnucash-user at gnucash.org
Subject: [GNC] Could Not Obtain Lock
Message-ID:
<CADwPVaHmayCE6Nn8H=530N5dz_2UWbkxk6btJ8rtg7f-4w5LCw at mail.gmail.com>
Content-Type: text/plain; charset="utf-8"
I get this message every time I open GnuCash. It doesn't seem to cause any
damage but is an annoyance. Does anyone know what causes this and how to
correct it?
[image: image.png]
Abe
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Message: 4
Date: Sun, 26 Jun 2022 14:22:31 -0400
From: Glenn Fowler <gfowler1 at outlook.com>
To: Abe Sternberg <abe.h.sternberg at gmail.com>
Cc: GnuCash users group <gnucash-user at gnucash.org>
Subject: Re: [GNC] Could Not Obtain Lock
Message-ID:
<SJ0PR19MB44450A888601FC08B48ED99C8FB69 at SJ0PR19MB4445.namprd19.prod.outlook.
com>
Content-Type: text/plain; charset="UTF-8"
Hi Abe,
Are you on Windows and how are you closing GnuCash? There was a bug that
would cause this that is fixed in v4.11 being released today
On Sun, Jun 26, 2022 at 2:00 PM Abe Sternberg <abe.h.sternberg at gmail.com>
wrote:
> I get this message every time I open GnuCash. It doesn't seem to cause
> any damage but is an annoyance. Does anyone know what causes this and
> how to correct it?
> [image: image.png]
>
> Abe
> _______________________________________________
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------------------------------
Message: 5
Date: Sun, 26 Jun 2022 15:22:06 -0400
From: Abe Sternberg <abe.h.sternberg at gmail.com>
To: Glenn Fowler <gfowler1 at outlook.com>
Cc: GnuCash users group <gnucash-user at gnucash.org>
Subject: Re: [GNC] Could Not Obtain Lock
Message-ID:
<CADwPVaFbVd-uXZxS06+mxtG1mKMp1-2Rt5SBQ8eyT-kg8G5Vew at mail.gmail.com>
Content-Type: text/plain; charset="UTF-8"
I am using Windows 11. I try to close GnuCash properly, though there have
been times when I may not have. Also, I have had some Windows updates while
GnuCash was left open. I will look for the update and advise if the error
continues.
Thanks,
Abe
On Sun, Jun 26, 2022 at 2:30 PM Glenn Fowler <gfowler1 at outlook.com> wrote:
> Hi Abe,
>
> Are you on Windows and how are you closing GnuCash? There was a bug
> that would cause this that is fixed in v4.11 being released today
>
> On Sun, Jun 26, 2022 at 2:00 PM Abe Sternberg
> <abe.h.sternberg at gmail.com>
> wrote:
>
>> I get this message every time I open GnuCash. It doesn't seem to
>> cause any damage but is an annoyance. Does anyone know what causes
>> this and how to correct it?
>> [image: image.png]
>>
>> Abe
>> _______________________________________________
>> gnucash-user mailing list
>> gnucash-user at gnucash.org
>> To update your subscription preferences or to unsubscribe:
>> https://lists.gnucash.org/mailman/listinfo/gnucash-user
>> If you are using Nabble or Gmane, please see
>> https://wiki.gnucash.org/wiki/Mailing_Lists for more information.
>> -----
>> Please remember to CC this list on all your replies.
>> You can do this by using Reply-To-List or Reply-All.
>>
>
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