[GNC] invoicing

[Adrien Monteleone]

Arthur, if you aren't seeing many messages a day from 
'gnucash-user at gnucash.org' then, no, you aren't subscribed to the list. 
But your messages to it are getting through. If people happen to 
reply-all to your posts, then you get their messages, but if they 
reply-list then you don't.

To fix that, visit this link: 
https://lists.gnucash.org/mailman/listinfo/gnucash-user and follow the 
section under 'subscribing'. (I think you can also send a message to the 
list with 'SUBSCRIBE' - no quotes, as the subject line to accomplish the 
same thing, but using that link, you get to specify preferences too.)

This means you'll also see other discussions about GnuCash. (and might 
learn something too!)

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There are use cases for partial invoices, but those are usually simply 
issued 'preliminarily' and then followed up with full versions. (this 
might include a case of 'invoiced items to-date')

Yes, in some form or fashion, all 'sales' should be 'invoiced' but 
invoices per se are usually used where the request for funds does not 
occur at the same time as exchange of services or goods, or the receipt 
of payment.

So in the case of say a restaurant meal, or grocery purchase, or other 
retail purchase like clothing, you get a 'receipt' rather than an 
'invoice' but the two are otherwise functionally the same with respect 
to evidencing a sale and the receipt of payment. (all at once in those 
cases)

In the case of rent, the lease itself is *usually* sufficient as a 
request for funds. (it is technically a contract - somewhat different) 
Most landlords I've dealt with never issue either an invoice or 
statement of account - ever. The lease was my only notice and demand for 
payment. (and it even stated so as boilerplate language) In fact, it 
constituted *my* promise to pay, thus there was no need to issue an 
invoice or any reminder. I either paid as promised, or I had to leave.

I'd recommend you get some professional advice concerning being a 
landlord and handling leases and payments, demands for payments, 
delinquencies, evictions, etc. Those specifics change from location to 
location legally, and this list is not the place for such advice. (or 
accounting advice - we're here to help you with using GnuCash only, once 
you already know 'what' to record based on your own accounting knowledge 
or other professional advice.)

Once you know for sure what it is you need to do, we can help you 
accomplish it using GnuCash, but we can't advise or tell you what to do.


Regards,
Adrien

On 10/26/22 7:58 PM, arthur brogard via gnucash-user wrote:
> Hi,
> thanks Adrien.
> I really don't know if I'm subscribed to the list or what or not.  I'm very inept at this mailing list thing.
> It was only on my last reply that I actually found the 'reply to all' facility on Yahoo mail here.  And I used it.  Previously I've been laboriously copying and pasting the address of the list in 'CC'.  For years.   :(
> 
> Yes, I only get replies from yourself.  There have been others?
> I better look see how to subscribe.  I started the question, never occurred to  me that I might be 'locked out' so to speak from part of it.
> I like the idea of the 'customer report'.  I'll think about that.
> I wonder is it standard accounting practice that every sale is accompanied by one and only one invoice?
> So that at any time total sales = total invoiced amount ?
> I've seen many 'paid' invoices given to me in stores.  Doubling as a receipt, too. 'Do you want a GST receipt?'  say 'yes' and get that.
> Never been given a 'partial' invoice, though, or an invoice with 'part paid' on it.
> I'm not using gnu cash for generating any print outs at all right now.
> For the future I want to get to where I can do everything from gnu cash.
> But I also want a parallel paper system.  I'm paranoid about disk failures and power failures.
> Right now as you can see from this correspondence I haven't even constructed an optimal paper system.
> 
> For this simple thing.  A single tenant's rent.  Never mind a business with many ongoing customers.
> Got some way to go.