[GNC] How to record 'balancing' trnsactions?

[Paul Feakins]

Why would you have 2 separate instances of GnuCash rather than simply 2 
Asset accounts?

On 12/07/2023 13:12, Chris Green wrote:
> This is as much an accounting question as a GnuCash one but how one
> does this depends on the sofware's capabilities so it makes sense
> to ask here.
>
> Our church has two main accounts (as in places where money is kept), a
> current account at a bank, and a 'building fund' kept in a building
> society savings account.
>
> I run two separate instances of GnuCash, one for the current account
> and one for the building fund.  Both of these are run on a 'cash
> accounting' basis so the balances in GnuCash exactly match the
> statements from the bank and building society.
>
>
> I need to have a way to record payments that go 'through' the current
> account but which are actually building fund transactions.  For
> example if we have a fund raising event the cash has to go into the
> current account (can't pay cash direct into the savings account) and
> similarly in the opposite direction we often pay building maintenance
> costs with a cheque from the current account and need to transfer
> money to cover that from the building fund.
>
>
> Thus, every so often (say monthly) I will need to do a sum that works
> out the amount owed either way and do an on-line transfer one way or
> the other.  What sort of expense/income should this be and how do I
> record which transactions (already recorded) it balances out?
>
>
> For example we might have 'income' into the current account as
> follows:-
>      Scarfe Trust for roof       750.00
>      Talk and Tea collection     205.00
>      Tea concert                 410.00
>      Carol singing                35.00
>
> Then I need to make an 'expenses' payment out of the current account
> to the building fund of 1400.00 but it needs somehow to reference the
> above income to show where the amount came from.
>
> Has anyone any experience or ideas of how to manage this?
>