[GNC] Window/Mac Summary Box difference

[Stephen M. Butler]

Based on some experimentation, I suspect:

1.  Grand Total should always be zero (blank).  If ever non-zero it 
means you have an out-of-balance transaction (maybe more than one) 
somewhere.

2.  Net Assets appears to be Assets - Liabilities + Income - Expenses.  
So, Total Equity including retained earnings/losses.

3.  Profits appear to be Income - Expenses for the current year.

Yes, I do Close the Books each year.  So, I deleted the 2022 entries to 
see if that affected Profits.  It did not.  But it sure changed the 
retained earning on the Balance sheet!

This does not explain why the figures are different on other boxes. I 
have a hard time thinking that the system date on those boxes isn't 2023!!

That last statement caused me to try setting the Accounting Period 
Preference to an absolute date of 1/1/2019 - 12/31/2019.  My Profit went 
to zero.  The Net Assets is not the same as the Balance Sheet shows for 
2019.  It was low by $3,544.00.

I changed the Accounting Period Preference to an absolute date of 
1/1/2023 - 12/31/2023 and saw the same (correct) figures as when set for 
a relative period for start/end of current year.

Finally, I closed the books for 2023 (no worries, only 2 transactions to 
delete to reverse that) and saw Profits going to zero.  It left Net 
Assets alone.

--Steve


Stephen M Butler
Stephen.M.Butler51 at gmail.com
kg7je at arrl.net
253-350-0166
-------------------------------------------
GnuPG Fingerprint:  8A25 9726 D439 758D D846 E5D4 282A 5477 0385 81D8

On 7/13/23 13:43, David H wrote:
> My Grand Total always just shows as "$, Grand Total:" - hasn't had an
> amount in it forever so I just ignore these figures anyway as they're quite
> meaningless to me :-)  There's a dropdown arrow on the right hand side that
> you can use to expand the items on that line - shows entries for each
> currency etc.  Click on the summary line once, sometimes twice (flaky), and
> it will also expand the summary row in situ.  On mac os you can also double
> click the summary line and it opens part way up the screen - it's a bit
> flaky the way it does it tho - click somewhere else to close it again.
>
> Cheers David H.
>
> On Fri, 14 Jul 2023 at 01:10, David Carlson <david.carlson.417 at gmail.com>
> wrote:
>
>> Neil,
>>
>> If you scroll down in the summary box you will see additional rows
>> identified by the currencies and securities in that file, if any exist.
>> Perhaps that would lead to an account and one or more transactions that
>> contain an incomplete closing transaction where some asset or liability was
>> exchanged without accounting for the loss or gain.  I too have no idea how
>> those numbers are calculated, so I cannot be more specific.
>>
>> On Thu, Jul 13, 2023 at 9:35 AM Adrien Monteleone <
>> adrien.monteleone at lusfiber.net> wrote:
>>
>>> I'm not sure exactly how those numbers are calculated and I've never
>>> relied on them.
>>>
>>> Perhaps a Balance Sheet would work better. You'd only need to know the
>>> headline numbers:
>>>
>>> Total Assets
>>> Total Liabilities
>>> Total Equity
>>>
>>> (perhaps, Retained Earnings/Losses, if you like, though that is part of
>>> the Equity section)
>>>
>>> Regards,
>>> Adrien
>>>
>>> On 7/13/23 6:33 AM, Neil Campbell wrote:
>>>> I help a friend with their monthly accounting. She has GNUCash
>> installed
>>> on a PC. I have GNUCash installed on a Mac mini M1 computer. She does the
>>> input. I do the month end transactions and check her input. So we send
>>> GNUCash data files backwards and forwards. The way I identify the file I
>>> have sent her is to give her the Summary Box values. She must agree this
>>> before starting her new month’s input.
>>>> This worked well until, for no apparent reason, these figures don’t
>>> match any more.
>>>> My Mac mini M1 shows:
>>>> Net Assets £9,115.89    Profits £3,075.18
>>>> Using the same file that I emailed her, her PC Shows:
>>>> Net Assets £9,115.89    Profits £0.00
>>>>
>>>> So I realised that there must be a Preference not set by her.
>>>>
>>>> I downloaded and installed GNUCash on my wife’s PC to see how I could
>>> correct the error. I changed the Setting Accounting period dates to the
>>> correct ones. So, on my wife’s PC I have:
>>>> Net Assets £9,115.89    Profits £8,803.24
>>>> It’s still not right and the Profit figure is now in red.
>>>>
>>>> I now have 3 different Profit Figures, but I cannot find any place on
>>> the Windows version to check why there are these differences, because I
>>> don’t know where this Profit figure comes from. The correct figures are
>> the
>>> ones on my Mac mini M1 above.
>>>> I must be missing something. Any help would be greatly appreciated.
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>>
>> --
>> David Carlson
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