[GNC] How to record payments for several items paid with a single transaction?

[Chris Green]

On Sat, Jul 22, 2023 at 06:03:33PM -0700, Stan Brown wrote:
> 
> 
> 
> On 2023-07-22 13:45, Michael Hendry wrote:
> > Record the collections individually as Assets:Current Assets:Cash received 
> from the appropriate Income: account, one on the 22nd July, the second 
> on the 29th. 
> 
> With this I think we all agree. I do, certainly.
> 
> > When you come to deposit the cash in the current account the cash> moves 
> from Assets:Current:Cash to Assets:Current:Bank - the original 
> > sources of the cash aren’t relevant at this point.
> > The same applies to Cheques Received - the reason the cheque was
> received is recorded as it is received, and a bunch of cheques can be
> paid into the current account without having to specify what the cheques
> are for.
> 
> Or perhaps both cash and checks could go into a single account,
> Assets:Deposits Pending. That would perhaps save confusion with a
> different Cash account, Petty Cash (American name for cash on hand
> intended for making small purchases).
> 
Petty Cash is also used in the UK for this.

In reality (as in my reply just now) I only record deposits once a
month or so.  However there is of course nothing at all to prevent me
putting the actual date of the service where the money was collected
for the entry in the Assets:Current:Cash account.

However I'm still not quite clear how the various accounts work
together.  At present I have Assets, Equity, Expenses and Income top
level accounts.  Income is split into such things as Collections,
Offertory Box, Fund Raising, etc.

If I add an Assets:Current Assets:Cash to record the various amounts
from collections, offertory box, etc. before they are deposited how do
they then get recorded as Income when the cash is moved from Assets:
Current Assets:Cash to Assets:Current Assets:Bank ?

-- 
Chris Green