[GNC] How to record payments for several items paid with a single transaction?

[Chris Green]

On Sun, Jul 23, 2023 at 12:02:25PM +0100, Fred Bone wrote:
> On 23 July 2023 at 9:34, Chris Green said:
> 
> [...]
> > I simply want to be able to able to have (conceptually) a multi-line
> > entry in the income sub-account called 'Collections at services' which
> > records two (or maybe more) amounts of cash paid in at one time.
> 
> But aren't you supposed to record each collection separately for GASDS 
> purposes? What happens if the two weeks are in different tax years?
> 
This is in the UK, no requirement like the above for us.


> AIUI you should be counting each bagged-up collection separately. It's 
> then a simple matter to record it as a txn from "Collection Income" to 
> "Money awaiting deposit", plus (I assume) another from "Envelope Income" 
> (or is it someone else's job to reconcile envelope contents against 
> people's promises?).
> 
> Then at pay-in-to-the-bank time, you have one txn from "Money awaiting 
> deposit" to "Bank".
> 
> This ensures that your books record what happened when, which is after 
> all the whole point.
> 
> If I were doing it, I'd keep separate "Cash awaiting deposit" and 
> "Cheques awaiting deposit" subaccounts, but that's probably not 
> essential. It would, however, make it easier to double-check the figures 
> on the paying-in slip, which I why I adopt that approach in my role as 
> area treasurer of a small charity.
> 
Yes, but do I as a result have to have separate 'Income' sub-accounts
in both the "Money awaiting deposit" and the "Current Account" accounts?

If so it makes collecting all the income more messy if nothing else.

In reality we get very few cheques nowadays, people either give cash
in collections at services (or put in the offertory box) or they pay
donations direct into the church's bank account from their bank
accounts.

-- 
Chris Green