[GNC] Checks outstanding...VERY outstanding!

[Ken Pyzik]

Well, you could just not use the clearing function at all – which is what I do.

If fact, all my transactions have an "n" on them in Gnucash.  Instead, of trying to figure out what cleared, I assume everything clears.   This makes for a much easier task - since almost 100% of transactions do clear - I only have to worry about the one's that don't - which for me - is almost none anyway.

But everyone's situation is different.  For me – clearing is just added worked I choose not to do.

Ken

________________________________
From: gnucash-user <gnucash-user-bounces+pyz01=outlook.com at gnucash.org> on behalf of Eric H. Bowen via gnucash-user <gnucash-user at gnucash.org>
Sent: Tuesday, August 27, 2024 9:51 AM
To: gnucash-user at gnucash.org <gnucash-user at gnucash.org>
Subject: [GNC] Checks outstanding...VERY outstanding!

I have a few vendors and charities whom I still pay with paper checks
(they're not eligible for my bank's electronic payment system), and some
of them are very lackadaisical about cashing those checks. It's not
unusual for one of them to sit on a check for three months before it
finally shows up in my bank's payment queue...by which time it's long
past even the maximum possible setting on GnuCash for manually matching
a check. More annoying, and this has happened several times, is if I
don't watch the match game with an eagle eye GnuCash will then assume
that the paper check from a month and a half ago which just cleared is
actually the one which is supposed to go out tomorrow and will mark *it*
cleared...and then there's no way to "unclear" it in the matching
algorithm. Oh, I can manually hit the check box and change the clearance
from C to N, but the next time I download transactions it will skip over
that one and not clear it, even when the proper check finally does come in.

One of the issues is that, according to my best understanding of U.S.
tax law, payments are officially "made" when the check is written and
dropped in the mail. So, if I write a check in November but it's not
cashed until March (which has happened)...it screws everything up, and
(even if the check is still within the window to manually match) "Update
+ Clear" brings the payment out of the proper accounting period. So,
does anyone have a recommendation for dealing with this kind of kerfuffle?

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