[GNC] End of Year?

[sunfish62 at yahoo.com]

https://wiki.gnucash.org/wiki/Closing_Books

Does that cover it?

⁣David T.​

On Jan 13, 2024, 4:25 PM, at 4:25 PM, Adrien Monteleone <adrien.monteleone at lusfiber.net> wrote:
>You could add A2b:
>
>Export your Chart of Accounts and write down the ending balances as 
>needed. Start a new file, import your exported chart of accounts and
>set 
>opening balances to the old ending balances.
>
>This method is more like Pen & Paper days in that each file only 
>contains one period (year in this case) of data.
>
>-----
>As for A2(a), there's not really a solid way to 'mark' a file as 
>read-only if you have access to the file. (anyone determined enough can
>
>edit it) Some folks write it to a CD-ROM, but that's about as good as 
>you could expect.
>
>In addition, some folks also archive PDF copies of their year-end 
>reports with the file. While the file could always be changed after the
>
>fact, the reports reflect the state of the accounts as of when they
>were 
>generated. (which of course are no more immutable than the file, but at
>
>least offer a reference point)
>
>Regards,
>Adrien
>
>On 1/13/24 12:16 AM, R Losey wrote:
>> I suspect that this topic comes up about every New Year - perhaps it
>is
>> worth putting in a FAQ (if it's not in one), and perhaps posting the
>FAQ
>> monthly to this list. In the relatively short time I've been on this
>list,
>> I definitely see some repeated questions, including this end-of-year
>> question that I created, and therefore may have errors in it.
>> 
>> -------
>> Question: "How do I start a new year in GnuCash?" Alternatively, "How
>do I
>> close out the old year in GnuCash?"
>> 
>> Answers as far as I can remember them:
>> General Answer: You need to determine precisely what you are trying
>to
>> accomplish in GnuCash. You may not need to do anything (see A1). If
>you
>> want to keep a backup-copy of the previous year, see A2. If you want
>to
>> close the books in the accounting sense (reset the balances of the
>income
>> and expense accounts), see A3.
>> 
>> A1: There is no necessity to take any action at the start of a New
>Year.
>> GnuCash can keep several years of data in its compressed XML file
>without
>> it growing too large.
>> 
>> A2: The best thing to do here is to be sure that there is no
>additional
>> transactions for end-of-year, run whatever end-of-year reports you
>need,
>> then shut down GnuCash and copy your main data file to some safe
>place. If
>> that area supports it, consider marking the file as read-only. You
>should
>> probably note the year in the name: "SmithFamilyFY2022.gnucash" or
>> something like that. There is no need to delete old data (see A1).
>> 
>> A3: See the GnuCash Manual, section 8.9 for a discussion about how to
>do
>> this task, along with the caveats.
>> 
>
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