[GNC] How to enter an accrued expense before Invoice?

[Adrien Monteleone]

Please read over my original reply again. I gave you the transaction 
templates that illustrate what you are looking for.

Step 1 is recording the accrued expense. This should be dated when the 
expense was incurred. (when service rendered)

Step 2 is entering the Vendor Bill which accomplishes the goal of moving 
the accrued expense to liabilities. (this should match the Vendor's date 
on their Invoice to you) Do *not* select the 'Expense' account here for 
your line item. That has already been affected in step 1. This time, you 
select the Accrued Expenses account instead.

Step 3 would be paying the Bill, reducing liabilities. (this is the date 
you actually remit payment)

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As for payments unlinking themselves when unposting a Bill/Invoice that 
is normal. It however should do its best to automatically re-link that 
payment when you re-post the document after editing.

If it does not, you do not need to delete and re-enter the payment. 
Simply 'Process Payment' via the Toolbar Icon, and select both the 
document you are paying (bill or invoice) *and* the offsetting payment 
transaction. Adjust any details of the payment as needed *other than* 
the amount. (that was already entered the first time)

Regards,
Adrien

On 5/15/24 1:57 AM, Wesley Brooks wrote:
> I understand what an accrued expense is, and how in theory it should 
> work. But I haven't seen how to enter it in a way that when I raise the 
> bill following the above process the debt moves from the Accrued 
> expenses to the Accounts payable account?
> 
> A little frustration with the system as it stands at the moment is that 
> if I subsequently need to edit a bill (wrong date, missed description 
> when posted, typo in line, etc), if I unpost it make a change then 
> GNUCash forgets the connection between the bill and the transaction that 
> cleared the bill. I then need to delete the payment that cleared the 
> bill and then re-enter it.
> 
> Does that explain the question better?