[GNC] Vendor posting problem

[David Cousens]

Heidi,

Please don't reply to my direct email address, but send your reply to
gnucash-user at gnucash.org. It will reach me through the mailing list in
any case. Your message will not reach the mailing list unless you do
this.  While it can be confusing to deal with replies from multiple
people, it usually helps to sort out difficulties more rapidly as you
get access to a wider range of expertise and experience. 
  
It will also pay to send answers to any questions asked particularly by
Derek (or John Ralls or Geert Janssens ) as Derek was the major
developer of the business features and Derek, John and Geert are the
core of the development team for GnuCash but also fairly busy. 

If there is no account for selection in the Post to Account part of the
dialog then it is likely you have a problem with the account setup.
Then as Derek asked earlier do you have an Accounts Payable account and
what currency is it setup with? Is it the same as your default currency
for the book?

To find out, if you go to the Accounts tab in the main window, if you
have created Accounts Payable and Accounts Receivable, they normally
appear as the first two accounts in the displayed chart of accounts. 

If you do see AccountsPayable and Accounts Receivable on the Accounts
tab, if you didn't set them up with the Actions->New File Heirarchy
menu item (it is normally run automatically during the initial GnuCash
setup) and you have created the Accounts Payable and Accounts
Receivable manually, they may not be setup correctly which would
explain why they don't appear in the dialogue.  

If you right click on the Accounts Payable in the accounts tab you will
get a drop down menu. Select Edit Account from that.  In the dialogue
box check that the Parent Account is set to "New Top Level Account"
(and not Asset Account), the account type is set to "A/Payable" and the
correct currency is chosen. The Accounts Receivable has the same
setting for Parent Account  and account type is "A/Receivable".

If they don't exist there then you have likely not set up the business
features in Gnucash. 

In which case clickon  the Actions-> New Account Heirarchy  menu item
to run a dialog In the third step in the dialogue make sure the
Business Accounts checkbox is selected.  You may want to select other
accounts which may be relevant to your situation as well, if you
haven't done this previously.

David Cousens

On Tue, 2024-09-10 at 09:26 -0400, halatch1008 wrote:
> DAVID,
>  In "dialog box" NOTHING comes up in "post to Acct" it's BLANK, & u
> can NOT scroll down to search for Liabilities/Accts.Payable.
> Heidi
> 
> 
> 
> Sent from my Verizon, Samsung Galaxy smartphone
> 
> 
> -------- Original message --------
> From: David Cousens <davidcousens49 at gmail.com> 
> Date: 9/10/24 2:04 AM (GMT-05:00) 
> To: halatch1008 <halatch1008 at comcast.net>, gnucash-user at gnucash.org 
> Subject: Re: Vendor posting 
> 
> Heidi,
> 
> The invoice/bill dialogue automatically posts an invoice or bill to
> Accounts Receivable or Accounts Payable respectively. The account you
> are required to select in the dialogue is the appropriate income
> account for an invoice  or expense account for a bill  and then fill
> in
> the rest of the detail. The dialogue then creates a transaction which
> debits the Accounts Payable account and credits the Expense account
> selected.  The system is designed to only have a single accounts
> receivable and a single accounts payable which is why there is no
> selection.
> 
> Justa couple of points on the mailing list etiquette: 
> Always address emails to the GnuCash mailing list to gnucash-
> user at gnucash.org ;
> It is not kosher unless requested specifically to send emails to
> individuals who reply to the mailing list;
> For a new query/problem use a new subject heading rather than reply
> to
> either a digest heading or a  topic thread on another heading.
> Your email client should have a Reply to List  or Reply to All
> selection which normally does this but you may have to work out
> exactly
> what your client is doing.  Ideally there should only be gnucash-
> user at gnucash.org in the To field.
> 
> Other helpful info to include in a help request is the GnuCash
> Version
> (Help->About ) and the Operating system and version for your
> computer.
> I don't know if that was in tour original request or not.
> 
> cheers
> 
> David
> 
> 
> On Mon, 2024-09-09 at 19:44 -0400, halatch1008 wrote:
> > David, 
> >  In the dialog box when it says "do u really want to post"? Where
> > it
> > says " post to account", "Liabilities:accts.payable" is suppose to
> > automatically show up there. Mine does NOT, nothing shows up there.
> > And when I click on the little arrow that should make the chart of
> > accounts show up. They don't either.
> > This is my problem. I know how to Enter vendor bills. But cannot
> > get
> > it to post to the Liab/access pay. Account. Can U help?
> > Thanks,
> > HEIDI 
> > Sent from my Verizon, Samsung Galaxy smartphone
> > 
>