[GNC] need help with Vendor post bill

[Geoff Jankowski]

Hi Heidi,

You should really use reply all and not individual addresses so that the entire thread is visible on the mailing list as others may offer better solutions.

In order to generate the bill you must have created at least one vendor so that part looks to be OK. 

 If you have multiple vendors to manage you might want to consider a separate sub-account for each under the main Accounts Payable account to enable easier tracking of their invoices (bills).

If when you try to post the bill the A/C Payable line is blank and nothing comes up when you click on the dropdown list it is because GC is not seeing a valid A/C Payable account.

Go to the Accounts listing and find your A/C Payable entry.  Right click and select “edit account”.  This will open the dialog box for that account. At the bottom, is the box called “Placeholder” ticked?

If it is, this is your problem.  A/C Payable in Placeholder mode does not accept entries it just acts as a totaliser of all the sub accounts below it.

If this is the problem you either:

A	Untick it and use that one account as the only A/C Payable account.  This will force all your payment liabilities into the one account which is not good for analysis of individual accounts or for multi currency operations.

Or

B	Set up a sub account under the Placeholder account for each of your vendors and make sure that the Placeholder box is not ticked for the sub accounts.  They will then appear in the posting dialog box correctly.

Let us know how you get on buy posting your reply to the gnucash-user at gnucash.org <mailto:gnucash-user at gnucash.org> mailbox.

Hope this solves your problem.


Geoff Jankowski
+44 20 7100 1092
+44 7770 58 48 38
+33 9 85 20 68 20
+33 6 22 93 00 53







> On 10 Sep 2024, at 15:14, halatch1008 <halatch1008 at comcast.net> wrote:
> 
> GEOFF,
>  Under Liabilities is sub account Accts.payable in my Chart of Accts.
> HEIDI
> 
> 
> 
> Sent from my Verizon, Samsung Galaxy smartphone
> 
> 
> -------- Original message --------
> From: Geoff Jankowski <geoff.jankowski at me.com>
> Date: 9/10/24 6:44 AM (GMT-05:00)
> To: Derek Atkins <derek at ihtfp.com>
> Cc: Heidi Latch <halatch1008 at comcast.net>, gnucash-user at gnucash.org
> Subject: Re: [GNC] need help with Vendor post bill
> 
> Heidi,
> 
> Have you set up both your vendor and the accounts payable account ?  I use a separate sub-account payable for each vendor. 
> 
> Geoff
> +33 6 22 93 00 53
> +44 7770 58 48 38
> 
> > On 9 Sep 2024, at 04:30, Derek Atkins <derek at ihtfp.com> wrote:
> > 
> > Hi,
> > Do you have an account of type A/Payable?
> > And is it the correct currency, that matches your vendor currency?
> > -derek
> > Sent using my mobile device. Please excuse any typos.
> >> On September 8, 2024 19:47:22 Heidi Latch via gnucash-user <gnucash-user at gnucash.org> wrote:
> >> 
> >> When I'm ready to Post my vendor bill, where it says "Do you really want to post invoice" It says, post date, due date, description.  Where it says "POST TO ACCOUNT",   "Liabilities: Accts Payable" is suppose to default coming up.  It is blank. When i push the little arrow, nothing comes up??  When i try to ignore it "No account selected"comes up. Please help, I cannot post any expenses until this gets corrected.
> >> Thanks,
> >> Heidi
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