[GNC] ABC.gnucash iCloud availability status "excluded not synced"

Thu Dec 4 09:10:20 EST 2025

I am seeing similar problem with iCloud Drive but I am on Windows. Some files are not getting synched or are taking long time (like in days) to sync up while Google Drive and OneDrive are synced up in seconds. Its tertiary backup but nonetheless it is a concern. It might be the case where Jobs wants everyone to use nothing but Apple hardware for Apple services ...

-----Original Message-----
From: jhoeter at googlemail.com <jhoeter at googlemail.com> 
Sent: Thursday, December 04, 2025 7:55 AM
To: sunfish62 at yahoo.com; gnucash-user at gnucash.org
Subject: [GNC] ABC.gnucash iCloud availability status "excluded not synced"

Well, it seems to have been a temporary fix, only. Even in a new iCloud folder, I again have "ABC.gnucash" not being saved properly on iCloud and instead "ABC xx.gnucash" (xx = consecutive numbers) being created, which results at the next start of GnuCash to  "ABC.gnucash could not be found", of course. This happens also when I manually remove the " xx" but I had some luck doing the removal in a different folder and copying the resulting "ABC.gnucash" back to the normal GnuCash file folder, but not consistent. 

I looked at the status of a thus copied "ABC.gnucash" file and file explorer states the iCloud availability status "excluded not synced" which per Apple "indicates that certain files are not being uploaded to iCloud Photos due to unsupported file types" which doesn't help as the relevant folders are under iCloud Drive, not iCloud Photos.

Ideas anyone?

Thanks, Jan

-----Original Message-----
From: sunfish62 at yahoo.com <sunfish62 at yahoo.com>
Sent: Saturday, November 22, 2025 8:15 AM
To: jhoeter at googlemail.com
Cc: David Cousens <davidcousens49 at gmail.com>; gnucash-user at gnucash.org
Subject: RE: [GNC] ABC xx.gnucash on iCloud leads to "... ABC.gnucash could not be found"

Cloud can be tricky. I have one cloud note app that only works with Dropbox and not with my off brand cloud. I'm glad you found a workaround.

⁣David T.

On Nov 22, 2025, 1:46 PM, at 1:46 PM, jhoeter at googlemail.com wrote:
>Thanks, David C and T. My problem does not seem to be related to backup 
>files. It's the main GnuCash file that is not saved properly (probably 
>more an iCloud than a GnuCash issue, but possibly both have a part in 
>it). As mentioned in my original post, things have been working 
>correctly again after saving the GnuCash files in a new folder, still 
>on iCloud.
>
>-----Original Message-----
>From: sunfish62 at yahoo.com <sunfish62 at yahoo.com>
>Sent: Saturday, November 22, 2025 3:17 AM
>To: David Cousens <davidcousens49 at gmail.com>
>Cc: jhoeter at googlemail.com; gnucash-user at gnucash.org
>Subject: Re: [GNC] ABC xx.gnucash on iCloud leads to "... ABC.gnucash 
>could not be found"
>
>David C.,
>
>It looks like you are linking to outdated documentation. The current 
>version of the chapter you cited is 
>https://www.gnucash.org/docs/v5/C/gnucash-guide/chapter_basics.html
>
>⁣David T.
>
>On Nov 22, 2025, 1:58 AM, at 1:58 AM, David Cousens 
><davidcousens49 at gmail.com> wrote:
>>Jan,
>>
>>The creation oof Backup lock and log files in the sme directory as
>your
>>data file is explained here
>>https://code.gnucash.org/website/docs/v1.8/C/gnucash-guide/basics_back
>>u p1.html however I noticed that this may be out of date as at least 
>>on Linux systems the formatof the backup a files no longer has the 
>>extension ".xac" but uses the extension ".gnucash", the same as the 
>>main data file but preceded by the date time format extension.
>>
>>So if your main data file is
>>
>>myfile.gnucash
>>
>>then the backup files will be
>>
>>myfile.yyyymmddhhmmss.gnucash
>>
>>where yyyymmddhhmmss is the date timestamp created when the main data 
>>file was saved. Similarly the log file
>>
>>myfile.yyyymmddhhmmss.log
>>
>>will have a record of any new transactions entered  during the
>session.
>>
>>You can use these files to recover from data crashes during a session.
>>
>>If GnuCash exits improperly there will be a file myfile.LCK created in
>
>>the directory with the main data file. It is created when you start a 
>>session with GnuCash and is normally deleted when GnuCash is exited 
>>properly.
>>
>>You can also clear it with the "Open Anyway" option in the popup 
>>dialogue which comes up when you restart GnuCash after it has exited 
>>incorrectly.
>>
>>It also serves to indicate that an instance of GnuCash has the data 
>>file open for read/write access while you have a session open and 
>>serves to warn a user trying to open another instance operating on the
>
>>same data file.
>>
>>
>>On Fri, 2025-11-21 at 10:41 -0500, Jan via gnucash-user wrote:
>>> Hi guys!
>>> 
>>> For a few days now, I have a persistent problem with my gnucash file
>
>>> that's being stored on my iCloud Drive (GunCash 4.13 on Win11; file 
>>> size is 498 KB): Instead of ABC.gnucash, ABC xx.gnucash is being 
>>> stored and "rebuilt" automatically when I manually remove the "xx"
>in
>>> the filename. I've had this before every once in a while, usually 
>>> after an improper computer shutdown, but the manual fix removing
>"xx"
>>> always worked. Now GnuCash regularly starts up with the "...
>>> ABC.gnucash could not be found" error which makes sense as the 
>>> ABC.gnucash file is still in "sync pending", not the normal 
>>> "available on this device". It seems this delayed sync is limited to
>
>>> my GnuCash folder on the iCloud Drive, i.e. if I copy ABC xx.gnucash
>
>>> to a different folder and remove the "xx", it syncs right away. When
>
>>> I move ABC.gnucash from that different folder to the GnuCash folder,
>
>>> the long and often unsuccessful syncing starts, often leaving me
>with
>>> another ABC xx.gnucash in the end. Same with copying ABC.gnu  cash 
>>> from that different folder to the GnuCash folder. My temporary
>
>>> solution is to create a new GnuCash folder on my ICloud drive, copy 
>>> ABC xx.gnucash to that folder and remove the "xx". If I start
>GnuCash
>>> from there, all is good again - for now.
>>> 
>>> What could be going on here? 
>>> 
>>> Thanks for any help, Jan
>>> 
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>>
>>--
>>David Cousens
>>_______________________________________________
>>gnucash-user mailing list
>>gnucash-user at gnucash.org
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