[GNC] GC reconcile window problems

[Jim DeLaHunt]

Hello, John.

I'd like to try to help you with your reconciliation situation, but I'm 
having a bit of difficulty figuring out from your description what is 
happening and in what way it is a problem.

On 2025-12-24 12:04, John H. via gnucash-user wrote:
> The GnuCash (v5.10, Mac 15.7.2) Reconcile window shows only a small subset (four) of transactions to be reconciled.
>
>
> It shows them accurately, and the Beginning and Ending Balance on the register are  also accurate.
>
>
> The only clue I noticed beginning the process was that the Reconcile window did not choose the proper month, December; it chose November 15 as default before I changed it to December 15.
>
>
>  From that and from some GC mailing list archives, I thought the trouble might be that I saved a previous month (October or November 2025) to the wrong month.  I quit GnuCash and went back to reopen the session from a month ago (approximately), but it still showed the same error.
>
> Then I unreconciled October transactions, re-entered and re-reconciled to the proper month. It worked fine, but there were only three transactions in total.
>
> I then deleted November transactions, and re-entered them and attempted to reconcile them, but the window only shows the earliest four transactions of approximately eight..
>
> That's the limit of my troubleshooting skills and I'd appreciate some guidance, please. Thanks.
>
> John H.

First, you might want to have another look at the
GnuCash Tutorial and Guide 
<https://gnucash.org/viewdoc.phtml?rev=5&lang=C&doc=guide>, section 
2.9.4. *Reconciliation*,
then at the
GnuCash Manual 
<https://gnucash.org/viewdoc.phtml?rev=5&lang=C&doc=help>, section 5.8. 
*Reconciling an Account to a Statement*.
Maybe the instructions there will help you understand what you are 
seeing and what to do about it.

Second, I don't understand what you mean by "I saved a previous month… 
to the wrong month." Reconciliation just changes entries in a particular 
field of some transactions in an account. It doesn't save something in 
one month or another month.

Third, you say, "the Reconcile window did not choose the proper month, 
December; it chose November 15 as default before I changed it to 
December 15."  I think what you mean is, when the Reconcile Window 
opened, the Statement Date field initially contained November 15, but 
you wanted to reconcile a statement dated December 15. That in itself is 
not a problem. GnuCash guesses the date to fill in to the Statement Date 
field by adding a month or some other offset  to the Statement Date you 
used when you last reconciled that account. Sometimes GnuCash guesses 
wrong.  But, maybe this means you reconciled an October 15 statement, 
but did not yet reconcile the November 15 statement before starting on 
the December 15 statement?

The Reconciliation function in GnuCash is not month-by-month. It always 
shows a starting balance equal to the sum of all reconciled transactions 
in that account since the beginning of time. The proper way to reconcile 
is period by period, in chronological order. You can skip around — I've 
done it — but it takes particular gymnastics to work around GnuCash's 
methods.

You say, that the "Reconcile window shows only a small subset (four) of 
transactions to be reconciled." I can read that two ways, and I'm not 
sure what you mean.  Do you mean, the Reconcile window only showed four 
transactions of the many more in the account? If so, that may be GnuCash 
working as designed. Only the un-reconciled transactions appear in the 
Reconcile window.  Or do you mean, of the many more than four 
un-reconciled transactions in the account, all of which you expected to 
appear in the Reconcile window, only four of them actually appeared?  If 
so, that requires more exploration.

I hope this helps.  Happy holidays,
      —Jim DeLaHunt




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