[GNC] Tracking UnPaid Bills

[Doug]

The only issue with this tracking for business use is that some can be income 
related. I have an issue tracking rental property income: I need to work 
out a way of only having rent payment as income (cash accrual), but being 
able to generate reports that track rental payments with the property rent 
required, so I can track rent arrears. There is also a need to track any 
payments a renter might need to re-imburse.
 I looked at using the invoicing system, but it was a step too far I felt, 
as well as not melding with my cash accrual accounting. This requirement 
also applies to clubs, etc that need to track memberships, etc.
 Can anyone suggest a cash accrual method for tracking these payments? I
have been looking for a system for years! 

regards, Doug in Australia, long time Gnucash user but no expert! & thanks 
to Gnucash developers for commitment.



On Thu, 20 Mar 2025 06:24:31 +1000
David Cousens <davidcousens49 at gmail.com> wrote:

> You can always make the tracking of bills as fine scale as you need by
> creating a specific sub account strucure to the liability account
> e.g
> Liability-Utilities- Electricity
>                    -Water
>                    -Internet
>          -Loans    -House 
>                    -Car
>    etc.
> 
> Then the liability subaccount with a non-zero balance contains unpaid
> bills (or overpaid) depending on whether it is a credit balance or
> debit balance.
> 
> The advantage of the business features with invoices and bills is that
> the payments are linked specifically to the bill or invoice they relate
> to so it is possible to search for unpaid invoices.  
> 
> You could always use tags in the memo, description fields to create
> this just using ordinary Liability accounts.
> 
> 
> On Thu, 2025-03-20 at 06:30 +1100, flywire wrote:
> > On Wed Mar 19 10:07:19 EDT 2025 griffin wrote:  
> > > 
> > > The transactions are working the way they are supposed to, so thank
> > > you everyone who contributed to this topic.  
> > 
> > So how do you propose actually tracking unpaid bills? Recording a
> > transaction doesn't do it. It would normally involve specific reports
> > run
> > frequently enough to manage payments due.
> > 
> > Regards
> >   
> > >   
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