[GNC] Allocate costs across residents, while “categorizing”

[R Losey]

Assuming you have a Property 1, Property 2, and Property 3, you can either
set up the accounts (I'm using just "maintenance" and "utilities" for the
properties) as:

Properties
   Maintenance
      Property 1
      Property 2
      Property 3
   Utilities
      Property 1
      Property 2
      Property 3

You will then have a maintenance total for all properties, and each
property, but you will not have the total costs for each property -- you'd
have to create a report only using the accounts for Property 1.

The other way to do it is turning the above idea inside out, so to speak:

Properties
   Property 1
      Maintenance
      Utilities
   Property 2
      Maintenance
      Utilities
   Property 3
      Maintenance
      Utilities

This way, you see the property costs at a glance, but you'll need to create
a custom report to get the separate maintenance totals.

Just my tuppence...


On Thu, May 8, 2025 at 5:36 PM Graham Eastwood <graham at eastwooduk.com>
wrote:

> Hi
> I have set up allocating bills paid across my properties using scheduled
> transactions, but how do I at the same time allocate the cost to an expense
> account such as maintenance, when gnucash doesn’t have categories, only
> accounts.
> I’m tearing my hair out trying to do this!
> Regards
> Graham
> 07899 066280 (m)
> Sent from my iPad
>
> > On 6 May 2025, at 11:06, Graham Eastwood <graham at eastwooduk.com> wrote:
> >
> > Hi
> > I loaded a qif file from by bank account. Maybe connected to this I now
> have a “Current Account+” which appears to replicate the “Current Account”
> I created by renaming GnuCash’s “Checking Account”. It contains all the
> same transactions and current balance. However, this spurious account
> doesn’t appear in the Accounts hierarchy, so I can’t delete it.
> > What’s going on, and how do I rectify it?
> > Regards
> > Graham
> > Sent from my iPad
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-- 
_________________________________
Richard Losey
rlosey at gmail.com
Micah 6:8