[GNC] Generating Yearly Figures for Accountant/Tax Return (UK)

[NoobAlice]

On 2025-05-11 10:11 AM, Rich Stanton wrote:
> That's a big help thanks - doing it that way will let me set up reports where I just need the total for the account, and there's a transaction name filter in the options that I can use when I only need certain transactions within an account. Thanks!
> 
> Rich
> ________________________________
> From: Doug <lemans4 at internode.on.net>
> Sent: 11 May 2025 14:55
> To: Rich Stanton <richstanton at gmail.com>
> Cc: G R Hewitt <hewittgr at gmail.com>; GnuCash User List <gnucash-user at gnucash.org>
> Subject: Re: [GNC] Generating Yearly Figures for Accountant/Tax Return (UK)
> 
> I am no expert, but this sounds similar to Australia. I have set up transaction reports (that I then ´saved´ the configuration)
> that has the relevant accounts or sub-accounts selected. Then in ´general´ there is an option for start date & end date.
> Set these to start & end of Tax year (1 July to 30 Jun in Aussie). Each year it is only a matter of adding new accounts,
>   & massaging the dates (resave the report if there are account changes so they are picked up next year)
>   The report can either be totals, or itemised. I give my accountant itemised, but they use the totals.
> 
> regards, Doug

For the future, Rich, if you know you need your car maintenance by car, 
set up sub-accounts under Car Maintenance for each car.  Set up a 
sub-account of Charity for each charity (if you don't have a lot of 
variation in your charity recipients).  Set up your accounts in a way 
that you won't have to filter transactions.

Then you can just run an income statement of totals for the year and 
filter out only accounts that are not relevant to taxes (or leave them 
in and trust your accountant to ignore them).
Reports > Income and Expense > Income Statement

To look at multiple periods at once, which can be nice to see how your 
expenses have changed, instead choose Income Statement (Multicolumn) and 
in the Options go to top tab General then choose:
Period Duration (pick year or quarter) - for what periods you want to 
compare
Start Date (beginning of the first period you want)
End Date (end of last period you want)