[GNC] HRA reimbursements

[Bill Wohler]

Thanks!

I missed a point. Let's say my company puts $100 in the Receivable:HRA
account. Then that $50 that was reimbursed to me leaves that account
with $50, which I want to track. How could we modify your recipe to zero
out all of the transactions except for Receivable:HRA? That is, it
should be left with $50, not $100.

Maybe my partner's original purchase is tracked in an equity account?
The follow zeros out my checking and my finances with my partner
and leaves the HRA smaller than it started as desired, but uses an
Equity account to do it. Is this copacetic?

Partner buys thing:
DR Equity
CR Payable:Partner

HRA reimburses me:
DR Checking
CR Receivable:HRA

I reimburse partner:
DR Payable:Partner
CR Checking

NoobAlice <NoobAlice at airmail.cc> wrote:

> On 2025-05-31 12:37 AM, Bill Wohler via gnucash-user wrote:
> > I've seen a few related posts, but they don't seem to apply to my
> > situation, which is this.
> > My partner spends $50 on an item. My HRA reimburses my checking
> > account
> > for $50. I want to "give back" that $50 to my partner the next time we
> > perform our monthly reconciliation.
> > I came up with the following but it came up short. From my
> > perspective,
> > I logged the reimbursement as follows:
> >      Credit: Assets:Accounts Receivable:HRA
> >      Debit: Assets:Checking
> > So now, my HRA and Checking accounts are perfect. Now, I have to get
> > that $50 to my partner.
> >      Debit: Liabilities:Accounts Payable:Partner:Reimbursements
> >      Credit: Assets:Accounts Receivable:Partner:Reimbursements
> > Then in the monthly expenses:
> >      Credit: Assets:Checking
> >      Debit Assets:Accounts Receivable:Partner:Reimbursements
> > Now, everything is $0 except for the $50 balance in
> > Liabilities:Accounts
> > Payable:Partner:Reimbursements. I'd prefer to zero everything out after
> > the monthly expenses. Is that possible or is that unreasonable?
> > Thanks!
> > 
> 
> Your entries above leave you with a net DR $50 in Payable:Partner and
> a net CR $50 in Receivable:HRA.
> 
> You don't need both Receivable:Partner in this.  Your partner never
> owes you anything.
> 
> DR = debit, CR = credit
> 
> Partner buys you thing and you submit receipt to HRA:
> DR Receivable:HRA
> CR Payable:Partner
> 
> HRA reimburses you for thing:
> DR Checking
> CR Receivable:HRA
> 
> You reimburse partner:
> DR Payable:Partner
> CR Checking
> 
> The net balances are all zero, with no expenses.
> 
> You could add a debit and credit for the same amount to Medical
> Expense in your first transaction, if you wanted, just to track this.
> Or split that first entry into:
> 
> Partner buys you thing:
> DR Medical expense
> CR Payable:Partner
> 
> Submit receipt for thing to HRA for reimbursement
> DR Receivable:HRA
> CR Medical expense
> 
> Personally, I like using just one account "Due to/from Partner" and
> letting it the balance fall as it will.  If you buy X for Partner and
> Partner buys Y for you, then the balance in the account is just the
> difference that one owes the other.  If you don't use
> business-function A/R and A/P, it also makes it easier to write off
> small amounts.
> 

-- 
Bill Wohler <wohler at newt.com> aka <Bill.Wohler at nasa.gov>
http://www.newt.com/wohler/, GnuPG ID:610BD9AD