Posted invoice 'memo' field

[Derek Atkins]

Hi,

Nik <gnucash at babel.homelinux.net> writes:

> Hi Frank,
>
> Thank you for your explanation. I had no idea that "Accumulate Splits"
> affected the handling of invoice notes and the memo field.

It doesn't handle the invoice notes, per se.  What "Accumulate Splits"
does is combine all the Invoice Line-items destined for a single account
into a single Split to that account.  If you uncheck this item then
you'll get a transaction that is a 1:1 mapping of Line-Item -> Split.
In this latter case of the huge Split Transaction the posting will copy
the Line-Item description into the Split memo.

> So for the moment, I guess I need to understand the "Accumulate
> Splits" option better to determine whether I really want it enabled or
> not. :o)
>
> I left it checked because:
> a) it was enabled by default
> b) it sounded like a reasonable thing
> c) when I first tried it, it seemed to produce the correct results in
> the actual transactions (or at least, did not generate incorrect
> results). :o)

The option exists because early on some people wanted to see the full
split transaction in their CoA instead of the shortened version.  In my
case I didn't care that an invoice had 20 Income:Sales items, I just
wanted a single Income:Sales split (Accumulate Splits).  In my case this
would give me a basic transaction, which is what I wanted.

> Thanks again for the explanation :o)
>
> Sadly, I can't yet understand how your suggestion would work - but on
> first reading, it seems that I would lose the feature I really want - 
> which is that information I enter when I create an invoice is visible
> in the A/R once the invoice has been posted.

I'm not sure it does.  At this point there is no way to get your Invoice
Notes into the transaction in the CoA.

> I'll have a play with GnuCash and the various posting options to
> further understand this behaviour.
>
> Cheers!
> Nik

-derek

> On 05/09/2011 08:47 PM, Frank H. Ellenberger wrote:
>> Hi Nik,
>>
>> Am Freitag, 6. Mai 2011 um 05:42:42 schrieb Nik:
>>> Q1: Is there a way to enter information into the invoice such as PO
>>> number that will be visible in the A/R listing once the invoice has been
>>> posted?
>> If you do neither enter a description nor check "Accumulate Splits?" the
>> invoice details appear in your A/R as splits of the transaction. Otherwise
>> the details are overwritten by the posting invoice description.
>>
>> Because this is not the first time where I hear about this problem, I think we
>> should change GnuCashs behavior in the following way:
>>
>> If "Accumulate Splits?" is unchecked, put the post invoice description in the
>> memo field of the transaction or in the
>> A/R split for invoices resp.
>> A/P split for bills and expense vouchers
>> instead of the memo fields of all splits.
>>
>> Further suggestions, e.g. update of the documentation?
>>
>> Can you file a bug report
>> https://bugzilla.gnome.org/enter_bug.cgi?product=GnuCash with summary "Post
>> description of invoice/bill/expense voucher should not overwrite the
>> descriptions of the details" to the bisiness component?
>>
>> Frank
>
> _______________________________________________
> gnucash-user mailing list
> gnucash-user at gnucash.org
> https://lists.gnucash.org/mailman/listinfo/gnucash-user
> -----
> Please remember to CC this list on all your replies.
> You can do this by using Reply-To-List or Reply-All.
>
>

-- 
       Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
       Member, MIT Student Information Processing Board  (SIPB)
       URL: http://web.mit.edu/warlord/    PP-ASEL-IA     N1NWH
       warlord at MIT.EDU                        PGP key available