Setting Up Accounts WAS Re: Just a Quick help question on network drives please help

Maf. King maf at chilwell.net
Thu Oct 30 06:16:28 EDT 2014 

Hi Martin,

Your account tree should look something like this:

Assets
     Bank1
     Bank2
     Savings1
     Savings2

Expenses
	Widgets
	Groceries
	Whatever else you want

Income
	Wages
	Investment Income
	Other Types that you need

If you spend £100 on groceries from Bank1, then the transaction you enter in 
Bank1 goes to Expenses:GRoceries as the transfer account .

The chart of accounts view will total all the balances for the Bank accounts 
into the top line for Assets.

Have a good look at the tutorial and concepts guide on the GC website for more 
detail.

Hope that makes sense.
Maf.

On Wed 29 October 14 19:55:41 Martin Richards wrote:
> Hi Thanks for your reply,
> 
> Firstly the Business account I set up is all fine and working the way I want
> it with no problems and I do understand how it works and yes a separate
> file..
> 
> my main problem as I said is my personal accounts which there are 4 of them
> 
> All accounts are bank accounts
> 
> Account 1 = Personal
> Account 2 = Household
> Account 3 = Savings Halifax
> Account 4 is Savings Post Office
> 
> now like my business account each account as we know has income and expense
> so I have set it up as each account is separate and works well just like my
> business account but here is my problem i need the totals (amount left
> after transactions in each account) i.e. whats left in the 4 accounts to be
> added together giving me a grand total of money i have. e.g.
> 
> say Account 1 has 100
> 
> Account 2 has 150
> 
> Account 3 has 50
> 
> Account 4 has 100
> 
> total in all 4 accounts is 400
> 
> hence this is what I need to link totals in all 4 accounts to one account
> say all (total amount of money I Have) i.e. Total Assets which is totals
> from all accounts added together.
> 
> I hope this explains it better
> 
> Thanks in Advance
> 
> Martin
> 
> > On 29 Oct 2014, at 19:19, Tommy Trussell <tommy.trussell at gmail.com> wrote:
> > 
> > 
> > On Tue, Oct 28, 2014 at 9:49 PM, Martin Richards <mixdoctor at rjrhythm.com
> > <mailto:mixdoctor at rjrhythm.com>> wrote: Hi There,
> > 
> > I am very sorry its me again and yes I have looked and done a search on
> > your site for the answers
> > 
> > Hi -- you sent this message to me alone, and I may not be as able to help
> > as others on the list.
> > 
> > I'm copying this question to the GnuCash User list AND updating the
> > subject because you're asking a different question from your previous
> > one.  If you respond, PLEASE be sure to use "reply-all" in your email
> > program so everyone on the gnucash-user list gets to see it. We are all
> > volunteers here and I'm no "expert"; you just happened to ask a question
> > yesterday that I happened to remember had been answered before.
> > 
> > 
> > but I am getting nowhere and this transition from windows to mac is
> > becoming a head ace lol but I am on the last transition now ACCOUNTS. Yes
> > my business accounts are all up and running smoothly as its basically
> > cash in cash out as I am a D.J. so its only a small business.
> > 
> > My problem is now my personal banking I thought I could do it but I am
> > getting negative figurers in All Accounts tab I set up so totally cocked
> > this up hence I have deleted it and now trying to work out how to start
> > again. I use an old windows program called money manager which you just
> > add accounts to but I can’t see how to get it working on here so I am so
> > sorry for asking please forgive me.
> > 
> > Anyway what I am trying to set up is 4 accounts going into 1 account let
> > me please explain
> > 
> > All accounts are bank accounts
> > 
> > Account 1 = Personal
> > Account 2 = Household
> > Account 3 = Savings Halifax
> > Account 4 is Savings Post Office
> > 
> > sounds simple eh well I thought so until sorting out a 5th account called
> > Total Assets
> > 
> > basically all 4 accounts i want to enter in and outgoings in all 4 giving
> > me a balance in all 4 that match up to my online banking which is no
> > problem, I am not using sub accounts for income or expense just entering
> > line by line credit or debit. The problem I have is getting it to the
> > total asset account which is basically all the balances from 4 accounts
> > into one account total assets hence telling me my total money by adding
> > up the balance of the 4 accounts.
> > 
> > Yes it would be nice to have income and expense sub accounts on all 4
> > accounts as I could set some transactions to do automatically but to be
> > honest I am not that cleaver with all these sub accounts yet I managed to
> > do it for business account no problem but that was only one account not 4
> > into one total
> > 
> > I really hope you understand and I have explained what I am trying to do,
> > Even if I have to pay your team to set this up for me I have no problem
> > with that at all so can you give me guidance or help please and I do hope
> > you understand what I am trying to do
> > 
> > Thanks in advance
> > 
> > Martin Richards
> > 
> > 
> > No, I am sorry I do not understand what you want to do. It sounds like you
> > may not yet understand "double entry" accounting. Every transaction you
> > enter will affect at LEAST two accounts.
> > 
> > Also, all of your asset accounts will be subordinate accounts of Assets,
> > all of your expense accounts will be subordinate accounts of Expenses,
> > etc. I think unless you know already what you want to do, it's best to
> > let GnuCash set up a set of accounts for you and you add to them until it
> > looks like what you want to do.
> > 
> > And if you have a business, I recommend setting up an entirely separate
> > file OR set your personal accounts in a way recommended by a professional
> > accountant who understands your situation.
> > 
> > I strongly recommend BEFORE YOU DO ANYTHING ELSE please read the GnuCash
> > Tutorial and Concepts Guide
> > 
> > http://www.gnucash.org/viewdoc.phtml?doc=guide
> > <http://www.gnucash.org/viewdoc.phtml?doc=guide>
> > 
> > and try the examples in that guide. Be prepared to start over "from
> > scratch," and try some new things until you are comfortable with it.
> > 
> > P.S.: As far as I know there is no "team" who sets up GnuCash for people,
> > though maybe you can find a local expert, or someone on the list, who
> > understands your situation and will volunteer to help some more.
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-- 
Maf. King
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