r20495 - gnucash-docs/trunk/guide/C - Bug #644984 Update to 2.4 UI and workflow the guide section on scheduled transactions entering from the Scheduled transaction editor.
Cristian Marchi
cmarchi at code.gnucash.org
Sun Mar 27 09:36:07 EDT 2011
Author: cmarchi
Date: 2011-03-27 09:36:07 -0400 (Sun, 27 Mar 2011)
New Revision: 20495
Trac: http://svn.gnucash.org/trac/changeset/20495
Added:
gnucash-docs/trunk/guide/C/figures/txns_sxn_editor-2.png
gnucash-docs/trunk/guide/C/figures/txns_sxn_editor-3-frequency.png
gnucash-docs/trunk/guide/C/figures/txns_sxn_editor-3-overview.png
gnucash-docs/trunk/guide/C/figures/txns_sxn_editor-3-template.png
gnucash-docs/trunk/guide/C/figures/txns_sxn_editor-4.png
gnucash-docs/trunk/guide/C/figures/txns_sxn_editor_slr.png
Removed:
gnucash-docs/trunk/guide/C/figures/txns_sxn_editor1.png
gnucash-docs/trunk/guide/C/figures/txns_sxn_editor2.png
gnucash-docs/trunk/guide/C/figures/txns_sxn_editor3.png
gnucash-docs/trunk/guide/C/figures/txns_sxn_editor4.png
gnucash-docs/trunk/guide/C/figures/txns_sxn_editor5.png
gnucash-docs/trunk/guide/C/figures/txns_sxn_editor6.png
gnucash-docs/trunk/guide/C/figures/txns_sxn_editor7.png
gnucash-docs/trunk/guide/C/figures/txns_sxn_editor8.png
Modified:
gnucash-docs/trunk/guide/C/ch_txns.xml
Log:
Bug #644984 Update to 2.4 UI and workflow the guide section on scheduled transactions entering from the Scheduled transaction editor.
Modified: gnucash-docs/trunk/guide/C/ch_txns.xml
===================================================================
--- gnucash-docs/trunk/guide/C/ch_txns.xml 2011-03-26 18:42:41 UTC (rev 20494)
+++ gnucash-docs/trunk/guide/C/ch_txns.xml 2011-03-27 13:36:07 UTC (rev 20495)
@@ -735,20 +735,22 @@
operations, like subscriptions, insurances or taxes. By using scheduled
transactions, you only have to enter the concerned transaction once, set a
few parameters like start date, frequency and a little description, and
- then <application>&app;</application> will tell you whenever a scheduled transaction is ready to
- create, and create it for you.</para>
+ then <application>&app;</application> will tell you whenever a scheduled transaction is ready to be
+ created, and create it for you.</para>
<para>In this howto, we’ll take a monthly Internet subscription of 20 USD
as example, which is taken on the 28th of each month.</para>
<para>In <application>&app;</application>, there are two ways of creating scheduled transactions,
- from the ledger or from the scheduled transactions editor.</para>
+ <link linkend="txns-sxn-ledger-1">from the ledger</link> or from the
+ <link linkend="txns-sxn-editor2">Scheduled Transactions Editor</link>.</para>
<sect2 id="txns-sxn-ledger2">
<title>Creating from the Ledger</title>
<para>Enter the first occurrence of your to-schedule transaction in the
- ledger.</para>
+ ledger. In the <guilabel>Transfer</guilabel> field for this transaction, type
+ <emphasis>Expenses:Internet</emphasis> as showed in the next screenshot.</para>
<screenshot id="txns-sxn-ledger-1">
<mediaobject>
@@ -841,163 +843,243 @@
<title>Creating from the Editor</title>
<para>Another way of entering a scheduled transaction is from the
- Scheduled Transaction Editor, it may be faster if we have several
+ <guilabel>Scheduled Transaction Editor</guilabel>, it may be faster if we have several
scheduled transactions to create at once.</para>
- <para>From the main accounts windows, go in the Actions menu, select
- Scheduled Transactions, a submenu will open in which you’ll click
- Scheduled transaction Editor.</para>
+ <para>From the main accounts windows, select
+ <menuchoice><guimenu>Actions</guimenu><guisubmenu>Scheduled Transactions</guisubmenu>
+ <guimenuitem>Scheduled Transaction Editor</guimenuitem></menuchoice> from the <emphasis>Menubar</emphasis>.
+ A new <guilabel>Scheduled Transactions</guilabel> tab will be opened in the
+ current <application>&app;</application> window as showed above:</para>
- <screenshot id="txns-sxn-editor-1">
+ <screenshot id="txns-sxn-editor-2">
<mediaobject>
- <imageobject>
- <imagedata fileref="figures/txns_sxn_editor1.png" format="PNG"
- srccredit="Bengt Thuree" />
+ <imageobject role="html">
+ <imagedata fileref="figures/txns_sxn_editor-2.png" format="PNG"
+ srccredit="Cristian Marchi" width="510"/>
</imageobject>
- <textobject>
- <phrase>Step one creating scheduled transaction from the
- editor</phrase>
- </textobject>
-
- <caption><para>Step one creating scheduled transaction from the
- editor</para></caption>
- </mediaobject>
- </screenshot>
-
- <para>A window like this will pop up :</para>
-
- <screenshot id="txns-sxn-editor-2">
- <mediaobject>
- <imageobject>
- <imagedata fileref="figures/txns_sxn_editor2.png" format="PNG"
- srccredit="Bengt Thuree" />
+ <imageobject role="fo">
+ <imagedata fileref="figures/txns_sxn_editor-2.png" format="PNG"
+ srccredit="Cristian Marchi"/>
</imageobject>
<textobject>
- <phrase>Step two creating scheduled transaction from the
- editor</phrase>
+ <phrase>Empty <guilabel>Scheduled Transactions</guilabel> tab</phrase>
</textobject>
- <caption><para>Step two creating scheduled transaction from the
- editor</para></caption>
+ <caption><para>Empty <guilabel>Scheduled Transactions</guilabel> tab</para></caption>
</mediaobject>
</screenshot>
- <para>This window contains a list, now empty, of all the scheduled
- transactions. Let’s create a new one by clicking on the <guibutton>New</guibutton> button,
- another window will pop up :</para>
+ <para>This tab contains a list, now empty, of all the scheduled
+ transactions. Let’s create a new one by clicking on the <guibutton>New</guibutton>
+ button in the <emphasis>Toolbar</emphasis>. A window like the one below will pop up:</para>
- <screenshot id="txns-sxn-editor-3">
+ <screenshot id="txns-sxn-editor-3-overview">
<mediaobject>
- <imageobject>
- <imagedata fileref="figures/txns_sxn_editor3.png" format="PNG"
- srccredit="Bengt Thuree" />
+ <imageobject role="html">
+ <imagedata fileref="figures/txns_sxn_editor-3-overview.png" format="PNG"
+ srccredit="Cristian Marchi" width="510"/>
</imageobject>
+ <imageobject role="fo">
+ <imagedata fileref="figures/txns_sxn_editor-3-overview.png" format="PNG"
+ srccredit="Cristian Marchi" />
+ </imageobject>
+
<textobject>
- <phrase>Step three creating scheduled transaction from the
- editor</phrase>
+ <phrase><guilabel>Edit Scheduled Transaction</guilabel> —
+ <guilabel>Overview</guilabel> tab</phrase>
</textobject>
- <caption><para>Step three creating scheduled transaction from the
- editor</para></caption>
+ <caption><para><guilabel>Edit Scheduled Transaction</guilabel> —
+ <guilabel>Overview</guilabel> tab</para></caption>
</mediaobject>
</screenshot>
- <para>This window may seem complicated but it’s fairly easy to
- understand. First, let’s enter a name for this new scheduled
- transaction, this name will only identify it in the Scheduled
- Transaction Editor, it will never appear in the ledger.</para>
+ <para>First, let’s enter a name for this new scheduled
+ transaction in the top of the window.</para>
+ <note>
+ <para>This name will only identify the transaction
+ in the <guilabel>Edit Scheduled Transaction</guilabel> window,
+ it will never appear in the ledger.</para>
+ </note>
- <para>Then we’ll enter the transaction’s parameters. We know that the
- subscription is taken on the 28th each month, so the start date will be
- Nov 1, 2003 (assuming November is the next month), the frequency will be
- <quote>Monthly</quote>, it will be taken every month on the 28th.</para>
+ <para>In the <guilabel>Options</guilabel> pane of the <guilabel>Overview</guilabel>
+ tab you have four options:</para>
+
+ <variablelist>
+ <varlistentry><term><guilabel>Enable</guilabel></term>
+ <listitem>
+ <para>Sets the status of the scheduled transaction.</para>
+ </listitem>
+ </varlistentry>
- <para>In the <guilabel>Options</guilabel> tab you have three options :</para>
+ <varlistentry><term><guilabel>Create automatically</guilabel></term>
+ <listitem>
+ <para>If enabled, will insert this transaction in the
+ ledger without asking you before (see below). If needed, you can be advised
+ when the transaction is entered by checking the <guilabel>Notify me when created</guilabel>
+ option.</para>
+ </listitem>
+ </varlistentry>
- <itemizedlist>
- <listitem>
- <para>"Create automatically" will insert this transaction in the
- ledger without asking you before (see below)</para>
- </listitem>
+ <varlistentry><term><guilabel>Create in advance</guilabel></term>
+ <listitem>
+ <para>Sets how many days in advance the transaction will be created.</para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry><term><guilabel>Remind in advance</guilabel></term>
+ <listitem>
+ <para>Sets how many days in advance a reminder is presented. This
+ can be used, for example, when you have to pay something by check, and a reminder
+ one week before allows you to send your check before the deadline.</para>
+ </listitem>
+ </varlistentry>
+ </variablelist>
- <listitem>
- <para>"Create n days in advance" is explicit</para>
- </listitem>
+ <para>The <guilabel>Occurences</guilabel> pane allows you to tell <application>&app;</application> that
+ this scheduled transaction won’t last for ever. For example if you are repaying a loan,
+ you can enter the loan end date or the number of occurences left.</para>
+
+ <para>Select now the <guilabel>Frequency</guilabel> tab in the <guilabel>Edit Scheduled Transaction</guilabel> window.
+ Here you can set the time-related options of the transaction.</para>
+
+ <screenshot id="txns-sxn-editor-3-frequency">
+ <mediaobject>
+ <imageobject role="html">
+ <imagedata fileref="figures/txns_sxn_editor-3-frequency.png" format="PNG"
+ srccredit="Cristian Marchi" width="510"/>
+ </imageobject>
- <listitem>
- <para>"Remind me n days in advance" is explicit and used for example
- when you have to pay something by check, <application>&app;</application> can remind you one
- week before so you send your check before the deadline.</para>
- </listitem>
- </itemizedlist>
+ <imageobject role="fo">
+ <imagedata fileref="figures/txns_sxn_editor-3-frequency.png" format="PNG"
+ srccredit="Cristian Marchi" />
+ </imageobject>
- <para>The End tab allows you to tell <application>&app;</application> that this scheduled
- transaction won’t last for ever, for example if you are repaying a loan,
- you can enter the loan end date.</para>
+ <textobject>
+ <phrase><guilabel>Edit Scheduled Transaction</guilabel> —
+ <guilabel>Frequency</guilabel> tab</phrase>
+ </textobject>
- <para>Since in our example the internet subscription is automatically
- taken from the account, we have no need to create it in advance, nor
- give an end date.</para>
+ <caption><para><guilabel>Edit Scheduled Transaction</guilabel> —
+ <guilabel>Frequency</guilabel> tab</para></caption>
+ </mediaobject>
+ </screenshot>
+
+ <variablelist>
+ <varlistentry><term><guilabel>Frequency</guilabel></term>
+ <listitem>
+ <para>Sets the basic frequency of the transaction, with options for <guilabel>once</guilabel>,
+ <guilabel>daily</guilabel>, <guilabel>weekly</guilabel>, <guilabel>semi-monthly</guilabel> and
+ <guilabel>monthly</guilabel>.
+ In this example, this is set to <guilabel>monthly</guilabel>.</para>
+ <note>
+ <para>It is possible to set a transaction to occur at intervals <emphasis>other</emphasis> than
+ those listed in the <guilabel>Frequency</guilabel> list, by changing the setting in the
+ <guilabel>Every</guilabel> control (see below).</para>
+ </note>
+ </listitem>
+ </varlistentry>
- <para>Finally, enter your transaction in the lower part as you would do
- in the ledger, with the only difference of having no date.</para>
-
+ <varlistentry><term><guilabel>Start Date</guilabel></term>
+ <listitem>
+ <para>Sets when the transaction will begin. In the example, this would
+ be set to the start of the next month.</para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry><term><guilabel>Every</guilabel></term>
+ <listitem>
+ <para>This option allows you to schedule transactions by multiplies of the value in
+ <guilabel>Frequency</guilabel>. For example, to create a transaction that runs every 3 weeks, set
+ <guilabel>Frequency</guilabel> to <guilabel>Weeks</guilabel> and <guilabel>Every</guilabel> to
+ <guilabel>3</guilabel>.</para>
+ </listitem>
+ </varlistentry>
+
+ <varlistentry><term><guilabel>On the</guilabel> and <guilabel>Except on weekends</guilabel></term>
+ <listitem>
+ <para>Sets the day of the month that the transaction is scheduled, and controls what
+ <application>&app;</application> will do when the day occurs on a weekend day.</para>
+ </listitem>
+ </varlistentry>
+ </variablelist>
+
<note>
- <para>Warning: don’t use the <keycap function="enter">Enter</keycap> key like in the ledger, as it will
- activate the default button of the whole window: <guibutton>Cancel</guibutton>. Instead, use
- <keycap>Tab</keycap> to go to the next field, and when you have finished entering your
- transaction, click on the <guibutton>Enter</guibutton> button to validate it.</para>
+ <para>We know that the subscription is taken on the 28th each month, so the <guilabel>Start date</guilabel>
+ will be November 1, 2003 (assuming November is the next month), the <guilabel>Frequency</guilabel> will be
+ <guilabel>Monthly</guilabel>, it will be taken every month on the 28th. Since in our example the internet
+ subscription is automatically taken from the account, we have no need to create it in advance, nor
+ give an end date.</para>
</note>
+
+ <para>When the elements on this tab are filled in, <application>&app;</application> will highlights the
+ calendar below to indicate when future transactions will be run.</para>
+ <para>Finally select the <guilabel>Template Transaction</guilabel> tab and enter your transaction
+ in the lower part as you would do in the ledger, with the only difference of having no date.</para>
+
<para>Now, you should have a window like this:</para>
- <screenshot id="txns-sxn-editor-4">
+ <screenshot id="txns-sxn-editor-3-template">
<mediaobject>
- <imageobject>
- <imagedata fileref="figures/txns_sxn_editor4.png" format="PNG"
- srccredit="Bengt Thuree" />
+ <imageobject role="html">
+ <imagedata fileref="figures/txns_sxn_editor-3-template.png" format="PNG"
+ srccredit="Cristian Marchi" width="510"/>
</imageobject>
+ <imageobject role="fo">
+ <imagedata fileref="figures/txns_sxn_editor-3-template.png" format="PNG"
+ srccredit="Cristian Marchi" />
+ </imageobject>
+
<textobject>
- <phrase>Validate a scheduled transaction from the editor</phrase>
+ <phrase><guilabel>Edit Scheduled Transaction</guilabel> —
+ <guilabel>Template Transaction</guilabel> tab</phrase>
</textobject>
- <caption><para>Validate a scheduled transaction from the
- editor</para></caption>
+ <caption><para><guilabel>Edit Scheduled Transaction</guilabel> —
+ <guilabel>Template Transaction</guilabel> tab</para></caption>
</mediaobject>
</screenshot>
- <para>Remember to click on the Enter icon, to validate and enter the
+ <para>Remember to click on the <guibutton>Enter</guibutton> icon, to validate and enter the
transaction.</para>
- <para>Now click <guibutton>OK</guibutton>, it takes you to the previous window, now with one
- item in the list :</para>
+ <para>Now click <guibutton>OK</guibutton>, it takes you to the <guilabel>Scheduled Transactions</guilabel> tab,
+ now showing one item in the <guilabel>Transactions</guilabel> list:</para>
- <screenshot id="txns-sxn-editor-5">
+ <screenshot id="txns-sxn-editor-4">
<mediaobject>
- <imageobject>
- <imagedata fileref="figures/txns_sxn_editor5.png" format="PNG"
- srccredit="Bengt Thuree" />
+ <imageobject role="html">
+ <imagedata fileref="figures/txns_sxn_editor-4.png" format="PNG"
+ srccredit="Cristian Marchi" width="510"/>
</imageobject>
+ <imageobject role="fo">
+ <imagedata fileref="figures/txns_sxn_editor-4.png" format="PNG"
+ srccredit="Cristian Marchi" />
+ </imageobject>
+
<textobject>
- <phrase>Validate a scheduled transaction from the editor</phrase>
+ <phrase>Entered scehduled transaction</phrase>
</textobject>
- <caption><para>Validate a scheduled transaction from the
- editor</para></caption>
+ <caption><para>Entered scehduled transaction</para></caption>
</mediaobject>
</screenshot>
- <para>If you click in the calendar part on the first day of one month, a
- small window, following your mouse, will show you what is planned for
- this day. To make the small window dissapear again, just click in it
- one more time.</para>
-
- <para>You can now close the Scheduled Transaction Editor window, and
+ <tip>
+ <para>If you click in the calendar part on the first day of one month, a
+ small window, following your mouse, will show you what is planned for
+ this day. To make the small window dissapear again, just click in it
+ one more time.</para>
+ </tip>
+
+ <para>You can now close the <guilabel>Scheduled Transaction</guilabel> tab, and
<guilabel>save</guilabel> your work.</para>
<note>
@@ -1007,17 +1089,24 @@
supposed to run.</para>
</note>
- <para>From now on, on each first day of month (or the next time you
- launch <application>&app;</application> after this day) a windows will pop up to remind you to
- create this transaction :</para>
+ <para>From now on, when <application>&app;</application> is launched and a scheduled
+ transaction is scheduled or need to be entered,
+ you may see a <guilabel>Since Last Run...</guilabel> window summarizing the scheduled transactions
+ operations (<guilabel>Reminder</guilabel>, <guilabel>To-Create</guilabel> etc... a better
+ description of each option can be found in the <application>&app;</application> manual):</para>
- <screenshot id="txns-sxn-editor-6">
+ <screenshot id="txns-sxn-editor-slr">
<mediaobject>
- <imageobject>
- <imagedata fileref="figures/txns_sxn_editor6.png" format="PNG"
- srccredit="Bengt Thuree" />
+ <imageobject role="html">
+ <imagedata fileref="figures/txns_sxn_editor_slr.png" format="PNG"
+ srccredit="Cristian Marchi" width="510"/>
</imageobject>
+ <imageobject role="fo">
+ <imagedata fileref="figures/txns_sxn_editor_slr.png" format="PNG"
+ srccredit="Cristian Marchi" />
+ </imageobject>
+
<textobject>
<phrase>Scheduled transaction popup reminder</phrase>
</textobject>
@@ -1026,62 +1115,26 @@
</mediaobject>
</screenshot>
- <para>You can click on the list entry to see the detailed transaction in
- the lower part, then just click on <guibutton>Forward</guibutton> to
- advance.</para>
+ <para>You can click on the <guilabel>Status</guilabel> column to change
+ the scheduled transaction status if needed. Then just click on <guibutton>Ok</guibutton> to
+ close the <guilabel>Since Last Run...</guilabel> window and to apply the pending operations.
+ Select <guibutton>Cancel</guibutton> to skip entering in the ledger the pending operations.</para>
- <para>When you click <guibutton>Forward</guibutton>, a window summarizing all transactions to
- be created will appear :</para>
+ <para>If the <guilabel>Status</guilabel> field was set to <guilabel>To-Create</guilabel>,
+ then if you take a look in your bank account register, you’ll see the transaction has been created:</para>
+
+ <tip>
+ <para>If you enable the <guilabel>Review created transactions</guilabel> option in the lower right of the
+ <guilabel>Since Last Run...</guilabel> window, <application>&app;</application> will open, after pressing
+ <guibutton>Ok</guibutton>, the register tab of each account where the scheduled
+ transactions were entered automatically.</para>
+ </tip>
- <screenshot id="txns-sxn-editor-7">
- <mediaobject>
- <imageobject>
- <imagedata fileref="figures/txns_sxn_editor7.png" format="PNG"
- srccredit="Bengt Thuree" />
- </imageobject>
-
- <textobject>
- <phrase>Scheduled transaction summary</phrase>
- </textobject>
-
- <caption><para>Scheduled transaction summary</para></caption>
- </mediaobject>
- </screenshot>
-
- <para>In this window you can adjust the transactions that will be
- created. For example, this month my ISP made a special offer and my
- subscription only costed 10EUR, so I just modified the amount from 20 to
- 10.</para>
-
- <para>When you have finished with this window, just click
- <guibutton>Forward</guibutton> and on the next window click
- <guibutton>Apply</guibutton>. The window will disappear and the
- transactions will be created.</para>
-
- <para>Then if you take a look in your bank account, you’ll see the
- transaction has been created :</para>
-
- <screenshot id="txns-sxn-editor-8">
- <mediaobject>
- <imageobject>
- <imagedata fileref="figures/txns_sxn_editor8.png" format="PNG"
- srccredit="Bengt Thuree" />
- </imageobject>
-
- <textobject>
- <phrase>Scheduled transaction created transaction</phrase>
- </textobject>
-
- <caption><para>Scheduled transaction created
- transaction</para></caption>
- </mediaobject>
- </screenshot>
-
<note>
<para>If you entered the transaction for 28 of April at this stage,
- then please revert back to the last saved <application>&app;</application> file.
- <menuchoice><guimenu>File</guimenu><guimenuitem>Open</guimenuitem></menuchoice> and
- choose <filename>gcashdata_3</filename></para>
+ then please <emphasis>revert back</emphasis> to the last saved <application>&app;</application> file
+ by selecting <menuchoice><guimenu>File</guimenu><guimenuitem>Open</guimenuitem></menuchoice> and
+ choosing the previously saved <filename>gcashdata_3</filename> <application>&app;</application> file.</para>
</note>
</sect2>
</sect1>
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Added: svn:mime-type
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