gnucash-docs maint: Bug 752332 - Cannot post bill using CAD currency
John Ralls
jralls at code.gnucash.org
Mon Jul 13 18:57:32 EDT 2015
Updated via https://github.com/Gnucash/gnucash-docs/commit/51fa9364 (commit)
from https://github.com/Gnucash/gnucash-docs/commit/a58249da (commit)
commit 51fa936480788df0ef5c3a80e4f7bdbe633fc31e
Author: John Ralls <jralls at ceridwen.us>
Date: Mon Jul 13 15:55:52 2015 -0700
Bug 752332 - Cannot post bill using CAD currency
There wasn't an actual bug, but the documentation didn't explain
very well the importance of the Payment/Billing Info Currency fields.
diff --git a/help/C/Help_ch_Business.xml b/help/C/Help_ch_Business.xml
index 6558d04..d0bb82a 100644
--- a/help/C/Help_ch_Business.xml
+++ b/help/C/Help_ch_Business.xml
@@ -103,11 +103,16 @@
<para><application>&app;</application> has an integrated accounts receivable system.</para>
- <para>To use <application>&app;</application>’s integrated accounts
- receivable system, you must first set up an account (usually a
- sub-account under <emphasis>Assets</emphasis>) defined with account type
- <emphasis>A/Receivable</emphasis>. It is within this account that the
- integrated A/R system will place transactions.</para>
+ <para>
+ To use <application>&app;</application>’s integrated
+ accounts receivable system, you must first set up
+ <emphasis>Accounts Receivable</emphasis> accounts of type
+ <emphasis>A/Receivable</emphasis> under
+ <emphasis>Assets</emphasis> to accrue income you're owed. It is
+ within this account that the integrated A/R system will place
+ transactions, debiting it when you post bills and crediting it
+ when you receive payments.
+ </para>
<literallayout>
Basic A/R Account Hierarchy:
@@ -118,7 +123,7 @@
-Income
-Sales
</literallayout>
-
+
<note>
<para>You need to add additional asset, expense, and income accounts to
this hierarchy for it to be useful. The important aspects of this
@@ -126,6 +131,11 @@
asset account, with account type set to
<emphasis>A/Receivable</emphasis>.</para>
</note>
+ <note><para>
+ If you deal with customers in more than one currency you will
+ need a separate <emphasis>Accounts Receivable</emphasis>
+ account for each currency.
+ </para></note>
<para>The transactions generated by the A/R system are recorded within the <emphasis>Accounts
Receivable</emphasis> account. You generally do not work directly with this account.
@@ -207,7 +217,12 @@
<listitem>
<para><guilabel>Billing Information - Currency</guilabel> -
- specifies the default billing currency.</para>
+ specifies the billing currency for this customer. It will
+ default to the default currency set in
+ <guilabel>Preferences</guilabel></para>
+ <note><para>All invoices will be denominated in this
+ currency and <application>&app;</application> will require an
+ Accounts Receivable account in this currency.</para></note>
</listitem>
<listitem>
@@ -918,13 +933,24 @@ ________________________________________________________________________________
<sect1 id="busnss-ap-components1">
<title>Accounts Payable</title>
- <para><application>&app;</application> has an integrated accounts payable system.
- The transactions generated by the A/P system are placed within the Accounts Payable account,
- as a record of what occurs. Generally you do not directly work with this account but
- use the four integrated <application>&app;</application> A/P application components.
- The A/P components are available from the
- <menuchoice><guimenu>Business</guimenu><guisubmenu>Vendor</guisubmenu></menuchoice> sub-menu.
- These A/P components are:</para>
+ <para>
+ <application>&app;</application> has an integrated accounts
+ payable system. As with <emphasis>Accounts Receivable</emphasis>
+ you must have an <emphasis>Accounts Payable</emphasis> account
+ set up under <emphasis>Liabilities</emphasis> for each currency
+ in which you will issue invoices. The <emphasis>Accounts
+ Payable</emphasis> accounts accrue the amounts you owe to
+ others, so bills credit these accounts and payments and credit
+ memos debit these accounts. Generally you do not directly work
+ with this account but use the four integrated
+ <application>&app;</application> A/P application components.
+ The A/P components are available from the
+ <menuchoice><guimenu>Business</guimenu><guisubmenu>Vendor</guisubmenu></menuchoice>
+ sub-menu.
+
+ </para>
+
+ <para>These A/P components are:</para>
<itemizedlist>
<listitem>
@@ -984,10 +1010,15 @@ ________________________________________________________________________________
Use it to track names of contact people within the vendor’s company, for example.</para>
</listitem>
- <listitem>
- <para><guilabel>Payment Information - Currency</guilabel> - specifies the default payment
- currency.</para>
- </listitem>
+ <listitem>
+ <para><guilabel>Payment Information - Currency</guilabel> -
+ specifies the payment currency for this vendor. It will
+ default to the default currency set in
+ <guilabel>Preferences</guilabel></para>
+ <note><para>All Bills and Credit Notes will be denominated in this
+ currency and <application>&app;</application> will require an
+ Accounts Payable account in this currency.</para></note>
+ </listitem>
<listitem>
<para><guilabel>Payment Information - Terms</guilabel> - specifies the default payment terms
@@ -1399,11 +1430,6 @@ ________________________________________________________________________________
</listitem>
<listitem>
- <para><guilabel>Payment Information - Currency</guilabel> (Optional) - specifies the default payment
- currency.</para>
- </listitem>
-
- <listitem>
<para><guilabel>Payment Information - Terms</guilabel> (Optional) - specifies the default payment terms
for this employee. Payment terms must be preregistered using
<menuchoice><guimenu>Business</guimenu><guimenuitem>Billing Terms</guimenuitem></menuchoice>.</para>
@@ -1418,8 +1444,15 @@ ________________________________________________________________________________
</listitem>
<listitem>
- <para><guilabel>Billing - Currency</guilabel> (Optional) - </para>
- </listitem>
+ <para><guilabel>Billing - Currency</guilabel> -
+ specifies the billing currency for this employee. It will
+ default to the default currency set in
+ <guilabel>Preferences</guilabel></para>
+ <note><para>All expense vouchers and credit notes for this
+ employee will be denominated in this currency and
+ <application>&app;</application> will require an Accounts
+ Payable account in this currency.</para></note>
+ </listitem>
<listitem>
<para><guilabel>Billing - Credit Account</guilabel> (Optional) - </para>
Summary of changes:
help/C/Help_ch_Business.xml | 83 +++++++++++++++++++++++++++++++--------------
1 file changed, 58 insertions(+), 25 deletions(-)
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