gnucash-docs maint: Bug 637004 Document Payable/Receivable Aging Rpts and new options for allowing customer and vendor address info to display
Geert Janssens
gjanssens at code.gnucash.org
Fri Jun 24 10:31:52 EDT 2016
Updated via https://github.com/Gnucash/gnucash-docs/commit/5f38c16e (commit)
from https://github.com/Gnucash/gnucash-docs/commit/815a298d (commit)
commit 5f38c16ed4b644593f5fe78d54871503ecff9245
Author: goodvibes2 <chris.good at ozemail.com.au>
Date: Fri Jun 24 17:45:16 2016 +1000
Bug 637004 Document Payable/Receivable Aging Rpts and new options for
allowing customer and vendor address info to display
diff --git a/help/C/Help_ch_Reports.xml b/help/C/Help_ch_Reports.xml
index f03f2d2..aedf28c 100644
--- a/help/C/Help_ch_Reports.xml
+++ b/help/C/Help_ch_Reports.xml
@@ -993,51 +993,438 @@
<para>The Business Reports includes Customer and Vendor Reports and Printable
Invoices as well as Aging reports.</para>
- <itemizedlist>
- <listitem>
- <para>Customer Report:</para>
- </listitem>
-
- <listitem>
- <para>Customer Summary:</para>
- </listitem>
-
- <listitem>
- <para>Easy Invoice:</para>
- </listitem>
-
- <listitem>
- <para>Employee Report:</para>
- </listitem>
-
- <listitem>
- <para>Fancy Invoice:</para>
- </listitem>
-
- <listitem>
- <para>Job Report:</para>
- </listitem>
-
- <listitem>
- <para>Payable Aging:</para>
- </listitem>
-
- <listitem>
- <para>Printable Invoice:</para>
- </listitem>
-
- <listitem>
- <para>Receivable Aging:</para>
- </listitem>
-
- <listitem>
- <para>Tax Invoice:</para>
- </listitem>
-
- <listitem>
- <para>Vendor Report:</para>
- </listitem>
- </itemizedlist>
+ <sect3>
+ <title>Customer Report</title>
+ <para> </para>
+ </sect3>
+
+ <sect3>
+ <title>Customer Summary</title>
+ <para> </para>
+ </sect3>
+
+ <sect3>
+ <title>Easy Invoice</title>
+ <para> </para>
+ </sect3>
+
+ <sect3>
+ <title>Employee Report</title>
+ <para> </para>
+ </sect3>
+
+ <sect3>
+ <title>Fancy Invoice</title>
+ <para> </para>
+ </sect3>
+
+ <sect3>
+ <title>Job Report</title>
+ <para> </para>
+ </sect3>
+
+ <sect3>
+ <title>Payable Aging</title>
+ <para>This report provides a listing of vendors and their aged
+ outstanding balances. Vendors may be included if they have posted
+ business transactions (e.g. invoices) for the selected accounts payable
+ account. It shows their current balance, and how much they have
+ due from invoices over time periods 0-30 days, 31-60 days,
+ 61-90 days, and over 90 days. The report also contains links to each
+ vendor and to their current vendor report.
+ </para>
+ <para>Optionally, vendor address details may be also shown.</para>
+
+ <tip><para>To export vendor address details, say in order to do a mail
+ merge, select the optional vendor address details in the report options
+ display tab, apply the options to regenerate the report, then copy and
+ paste the report into a spreadsheet. Alternatively, the report can be
+ exported to a .html file, then read into a spreadsheet.</para>
+ </tip>
+
+ <sect4 id="report-pay-aging-opts">
+ <title>Report Options</title>
+
+ <note><para>See <emphasis>Common Report Options</emphasis> in the
+ <emphasis>Configuring Reports and Charts</emphasis> section of this
+ help manual for more details of the common options.
+ </para>
+ </note>
+
+ <itemizedlist>
+ <listitem><para><emphasis>General tab</emphasis></para>
+ <itemizedlist>
+ <listitem><para><guilabel> Report name</guilabel> —
+ Enter a descriptive name for this report - see common report
+ options.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Stylesheet</guilabel> —
+ Select a style sheet for this report - see common report
+ options.</para>
+ </listitem>
+
+ <listitem><para><guilabel>To</guilabel> — Select a date
+ to report on or a named date. Transactions up to and
+ including the selected date will be used to calculate the
+ outstanding aged balances. See common report options.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Report's currency</guilabel> —
+ Select the currency to display the values in - see common
+ report options.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Price Source</guilabel> —
+ Select the source of price information used for currency
+ conversion if needed. One of</para>
+ <informaltable>
+ <tgroup cols="2">
+ <tbody>
+ <row><entry>Average Cost</entry><entry>The
+ volume-weighted average cost of purchases</entry>
+ </row>
+ <row><entry>Weighted Average (default)</entry><entry>
+ The weighted average of all currency transactions
+ in the past</entry>
+ </row>
+ <row><entry>Most recent</entry><entry>The most recent
+ recorded price</entry>
+ </row>
+ <row><entry>Nearest in time</entry><entry>The price
+ recorded nearest in time to the report date</entry>
+ </row>
+ </tbody>
+ </tgroup>
+ </informaltable>
+ </listitem>
+
+ <listitem><para><guilabel>Show Multi-currency Totals</guilabel>
+ — If not selected, all totals are shown in the report
+ currency.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Sort By</guilabel> — Sort
+ companies by one of</para>
+ <informaltable>
+ <tgroup cols="2">
+ <tbody>
+ <row><entry>Name (default)</entry><entry>Company name
+ </entry>
+ </row>
+ <row><entry>Total Owed</entry><entry>Total amount owed
+ to company</entry>
+ </row>
+ <row><entry>Bracket Total Owed</entry><entry>Amount
+ owed in oldest bracket. If same, use next oldest
+ </entry>
+ </row>
+ </tbody>
+ </tgroup>
+ </informaltable>
+ </listitem>
+
+ <listitem><para><guilabel>Sort Order</guilabel> — One of
+ </para>
+ <informaltable>
+ <tgroup cols="2">
+ <tbody>
+ <row><entry>Increasing (default)</entry></row>
+ <row><entry>Decreasing</entry></row>
+ </tbody>
+ </tgroup>
+ </informaltable>
+ </listitem>
+
+ <listitem><para><guilabel>Show zero balance items</guilabel>
+ — Show companies even if they have a zero outstanding
+ balance.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Due or Post Date</guilabel> —
+ Leading date. Which date to use to determine aging. One of
+ </para>
+ <informaltable>
+ <tgroup cols="2">
+ <tbody>
+ <row><entry>Due Date (default)</entry></row>
+ <row><entry>Post Date</entry></row>
+ </tbody>
+ </tgroup>
+ </informaltable>
+ </listitem>
+
+ <listitem><para><guilabel>Payable Account</guilabel> —
+ The accounts payable account used to select vendors to be
+ reported. Vendors are included if they have a posted
+ business transaction (usually an invoice) on or before the
+ report date and also meet the <emphasis>Show zero balance
+ items</emphasis> criteria.</para>
+ </listitem>
+ </itemizedlist>
+ </listitem>
+
+ <listitem><para><emphasis>Display tab</emphasis></para>
+ <itemizedlist>
+ <listitem><para><guilabel>Address Name</guilabel> —
+ Display vendor address name. This, and other fields, may be
+ useful if copying this report to a spreadsheet for use in a
+ mail merge.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Address 1</guilabel> — Display
+ address line 1.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Address 2</guilabel> — Display
+ address line 2.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Address 3</guilabel> — Display
+ address line 3.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Address 4</guilabel> — Display
+ address line 4.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Phone</guilabel> — Display
+ address phone number.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Fax</guilabel> — Display
+ address fax number.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Email</guilabel> — Display
+ email address.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Active</guilabel> — Display
+ vendor active status.</para>
+ </listitem>
+ </itemizedlist>
+ </listitem>
+ </itemizedlist>
+ </sect4>
+
+ </sect3>
+
+ <sect3>
+ <title>Printable Invoice</title>
+ <para> </para>
+ </sect3>
+
+ <sect3>
+ <title>Receivable Aging</title>
+ <para>This report provides a listing of customers and their aged
+ outstanding balances. Customers may be included if they have posted
+ business transactions (e.g. invoices) for the selected accounts receivable
+ account. It shows their current balance, and how much they have
+ outstanding from invoices over time periods 0-30 days, 31-60 days,
+ 61-90 days, and over 90 days. The report also contains links to each
+ customer and to their current customer report.
+ </para>
+ <para>Optionally, customer address details may be also shown.</para>
+
+ <tip><para>To export customer address details, say in order to do a mail
+ merge, select the optional customer address details in the report options
+ display tab, apply the options to regenerate the report, then copy and
+ paste the report into a spreadsheet. Alternatively, the report can be
+ exported to a .html file, then read into a spreadsheet.</para>
+ </tip>
+
+ <sect4 id="report-rec-aging-opts">
+ <title>Report Options</title>
+
+ <note><para>See <emphasis>Common Report Options</emphasis> in the
+ <emphasis>Configuring Reports and Charts</emphasis> section of this
+ help manual for more details of the common options.
+ </para>
+ </note>
+
+ <itemizedlist>
+ <listitem><para><emphasis>General tab</emphasis></para>
+ <itemizedlist>
+ <listitem><para><guilabel> Report name</guilabel> —
+ Enter a descriptive name for this report - see common report
+ options.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Stylesheet</guilabel> —
+ Select a style sheet for this report - see common report
+ options.</para>
+ </listitem>
+
+ <listitem><para><guilabel>To</guilabel> — Select a date
+ to report on or a named date. Transactions up to and
+ including the selected date will be used to calculate the
+ outstanding aged balances. See common report options.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Report's currency</guilabel> —
+ Select the currency to display the values in - see common
+ report options.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Price Source</guilabel> —
+ Select the source of price information used for currency
+ conversion if needed. One of</para>
+ <informaltable>
+ <tgroup cols="2">
+ <tbody>
+ <row><entry>Average Cost</entry><entry>The
+ volume-weighted average cost of purchases</entry>
+ </row>
+ <row><entry>Weighted Average (default)</entry><entry>
+ The weighted average of all currency transactions
+ in the past</entry>
+ </row>
+ <row><entry>Most recent</entry><entry>The most recent
+ recorded price</entry>
+ </row>
+ <row><entry>Nearest in time</entry><entry>The price
+ recorded nearest in time to the report date</entry>
+ </row>
+ </tbody>
+ </tgroup>
+ </informaltable>
+ </listitem>
+
+ <listitem><para><guilabel>Show Multi-currency Totals</guilabel>
+ — If not selected, all totals are shown in the report
+ currency.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Sort By</guilabel> — Sort
+ companies by one of</para>
+ <informaltable>
+ <tgroup cols="2">
+ <tbody>
+ <row><entry>Name (default)</entry><entry>Company name
+ </entry>
+ </row>
+ <row><entry>Total Owed</entry><entry>Total amount owed
+ by company</entry>
+ </row>
+ <row><entry>Bracket Total Owed</entry><entry>Amount
+ owed in oldest bracket. If same, use next oldest
+ </entry>
+ </row>
+ </tbody>
+ </tgroup>
+ </informaltable>
+ </listitem>
+
+ <listitem><para><guilabel>Sort Order</guilabel> — One of
+ </para>
+ <informaltable>
+ <tgroup cols="2">
+ <tbody>
+ <row><entry>Increasing (default)</entry></row>
+ <row><entry>Decreasing</entry></row>
+ </tbody>
+ </tgroup>
+ </informaltable>
+ </listitem>
+
+ <listitem><para><guilabel>Show zero balance items</guilabel>
+ — Show companies even if they have a zero outstanding
+ balance.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Due or Post Date</guilabel> —
+ Leading date. Which date to use to determine aging. One of
+ </para>
+ <informaltable>
+ <tgroup cols="2">
+ <tbody>
+ <row><entry>Due Date (default)</entry></row>
+ <row><entry>Post Date</entry></row>
+ </tbody>
+ </tgroup>
+ </informaltable>
+ </listitem>
+
+ <listitem><para><guilabel>Receivables Account</guilabel> —
+ The accounts receivable account used to select customers to be
+ reported. Customers are included if they have a posted
+ business transaction (usually an invoice) on or before the
+ report date and also meet the <emphasis>Show zero balance
+ items</emphasis> criteria.</para>
+ </listitem>
+ </itemizedlist>
+ </listitem>
+
+ <listitem><para><emphasis>Display tab</emphasis></para>
+ <itemizedlist>
+ <listitem><para><guilabel>Address Source</guilabel> —
+ Which customer address fields to display. One of</para>
+ <informaltable>
+ <tgroup cols="2">
+ <tbody>
+ <row><entry>Billing (default)</entry><entry>Address fields from
+ billing address.</entry></row>
+ <row><entry>Shipping</entry><entry>Address fields from
+ shipping address.</entry></row>
+ </tbody>
+ </tgroup>
+ </informaltable>
+ </listitem>
+
+ <listitem><para><guilabel>Address Name</guilabel> —
+ Display customer address name. This, and other fields, may be
+ useful if copying this report to a spreadsheet for use in a
+ mail merge.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Address 1</guilabel> — Display
+ address line 1.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Address 2</guilabel> — Display
+ address line 2.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Address 3</guilabel> — Display
+ address line 3.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Address 4</guilabel> — Display
+ address line 4.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Phone</guilabel> — Display
+ address phone number.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Fax</guilabel> — Display
+ address fax number.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Email</guilabel> — Display
+ email address.</para>
+ </listitem>
+
+ <listitem><para><guilabel>Active</guilabel> — Display
+ vendor active status.</para>
+ </listitem>
+ </itemizedlist>
+ </listitem>
+ </itemizedlist>
+ </sect4>
+
+ </sect3>
+
+ <sect3>
+ <title>Tax Invoice</title>
+ <para> </para>
+ </sect3>
+
+ <sect3>
+ <title>Vendor Report</title>
+ <para> </para>
+ </sect3>
</sect2>
Summary of changes:
help/C/Help_ch_Reports.xml | 477 ++++++++++++++++++++++++++++++++++++++++-----
1 file changed, 432 insertions(+), 45 deletions(-)
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