Undocumented? Close book

David T. sunfish62 at yahoo.com
Tue Dec 8 19:32:21 EST 2009

I can't advise you about the multiple currency question. 

As for the first question, if you alter your books after you close them, you will have to re-run the close book routine to recalculate it correctly. It's really not that big a deal, since the close book routine results in a single (BIG-split) transaction that has whatever description you have chosen. You just delete that single transaction (this is easiest when you open the Equity account, since it has (for me, anyway) very few transactions) and re-run the close books routine.

Keep in mind that if you decide to re-categorize a transaction, this will require re-closing the books as well.

Oh, and if you change anything further back, you need to delete all the later closing transactions and re-run for each year going forward.

And finally, if you create reports for any of the zeroed accounts, remember to omit the day that has the closing transaction, as this will throw your reports off.


--- On Tue, 12/8/09, Parker Jones <zoubidoo at hotmail.com> wrote:

> From: Parker Jones <zoubidoo at hotmail.com>
> Subject: RE: Undocumented?  Close book
> To: warlord at mit.edu
> Cc: gnucash-devel at lists.gnucash.org
> Date: Tuesday, December 8, 2009, 9:01 AM
> > From: warlord at MIT.EDU
> > > Parker Jones <zoubidoo at hotmail.com>
> writes:
> > 
> > > Hello all,
> > >
> > > I am running the stable release, Gnucash 2.2.9,
> and the feature
> > > Tools->'Close book' appears to have no
> documentation.  I searched
> > > using the Gnome documentation browser and nothing
> comes up for search
> > > term "close".  Is it documented and I'm not
> finding it or has it not
> > > been written up yet?
> > 
> > I do not believe there is documentation for this
> feature.  It's pretty
> > simple; it goes through all your Income and expense
> accounts, finds the
> > balance at the specified date, and then adds a
> transaction to make that
> > balance 0, balancing it into your specified Equity
> accounts.
> Thanks for that Derek.  I have a few questions
> remaining though:
>  - what happens if a transaction is added or updated after
> doing close book.  Will the zeroing transactions be
> updated too?
>  - what happens when there are multiple currencies?
> I think it's better to know what close-book is supposed to
> be doing rather than guess from running tests.
> Cheers,
> Parker
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