Reimbursible Mileage Expense

T. Cabugao tycabugao at earthlink.net
Wed Jun 2 00:47:25 EDT 2004


Hi!

I've searched the archives on this but the only thread I see that is 
remotely close to my problem is this:

http://article.gmane.org/gmane.comp.gnome.apps.gnucash.user/9322/match=mileage

The answers on given to this question were good, but they all seem to 
have more to do with accounting for mileage from an employer's point of 
view. I would like some suggestions on how to account for mileage from 
an employee's point of view.

Here's my dillema: I go to training where my employer reimburses me for 
my expenses (meals, parking, mileage). The meals and parking seemed 
quite easy -- just create an asset account called Reimbursible, credit 
on one end (cash, credit card), and debit everything to the Reimbursible 
account. I'm able to account for what my employer owes me, and it does 
not inflate my expenses for the month. With mileage on the other hand, 
there is no "real" account that I can credit so I can debit to my 
Reimbursible account. Any suggestions on how to account for reimbursible 
mileage?

Or should I RTFM on the business features of GC, pretend I am two 
separate entities (an employer and an employee) that is receiving 
reimbursement from a customer ( my real employer)? I've tested this 
"scenario", and it seems to inflate my expenses. (Or I may just be 
really confused about how the whole invoicing to process payments cycle 
go--it's kinda late.) Which one is the GAAP on reimbursible mileage anyway?

Thanks,
Ty


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