Reimbursible Mileage Expense

[David Reiser]

You could conceivably pick any expense account associated with your  
automobile. After all, you are paying for the gas and maintenance --  
for which the employer is reimbursing you. The fact that there isn't a  
specific receipt for the mileage did cause me confusion for quite a  
while. The incremental cost of my vehicle for business use isn't as  
high as the usual mileage reimbursement, but the mileage reimbursement  
really does offset the cost of owning and operating the vehicle.

I haven't tried this yet, but transferring money from the Expense:Auto  
account to the Asset:Reimbursable account seems like the best way to  
describe an individual's situation resulting from a mileage  
reimbursement. Then, when they actually pay it, I can transfer from the  
Asset:Reimbursable to whichever asset account I make the deposit.

Dave

On Jun 2, 2004, at 12:47 AM, T. Cabugao wrote:

> Hi!
>
> I've searched the archives on this but the only thread I see that is  
> remotely close to my problem is this:
>
> http://article.gmane.org/gmane.comp.gnome.apps.gnucash.user/9322/ 
> match=mileage
>
> The answers on given to this question were good, but they all seem to  
> have more to do with accounting for mileage from an employer's point  
> of view. I would like some suggestions on how to account for mileage  
> from an employee's point of view.
>
> Here's my dillema: I go to training where my employer reimburses me  
> for my expenses (meals, parking, mileage). The meals and parking  
> seemed quite easy -- just create an asset account called Reimbursible,  
> credit on one end (cash, credit card), and debit everything to the  
> Reimbursible account. I'm able to account for what my employer owes  
> me, and it does not inflate my expenses for the month. With mileage on  
> the other hand, there is no "real" account that I can credit so I can  
> debit to my Reimbursible account. Any suggestions on how to account  
> for reimbursible mileage?
>
> Or should I RTFM on the business features of GC, pretend I am two  
> separate entities (an employer and an employee) that is receiving  
> reimbursement from a customer ( my real employer)? I've tested this  
> "scenario", and it seems to inflate my expenses. (Or I may just be  
> really confused about how the whole invoicing to process payments  
> cycle go--it's kinda late.) Which one is the GAAP on reimbursible  
> mileage anyway?
>
> Thanks,
> Ty
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