Where in GnuCash have we to write the unpaid (depts) ?

[postmaster]

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Hi,

The rule is you do not put cheques through your bank account until the
bank has cleared them (reconciliation) - that is when you see it cleared
on your bank statement.

Have a debtors (asset) account. Write up what it is - remember it's an
asset because some one has bought goods or services from you. You have
to have some means to reconcile stock reduction for example.

So cheques that you receive for goods and services that you have
provided are first recorded in your debtors account. When a cheque gets
cleared by your bank you make a credit posting from your debtors to your
bank. You then make adjustments to sales account and the cost of sales
(stock) so your books balance.

Now that you have an asset account of people that owe you money - you
can then start chasing up debts - and at the end of year write off that
debt that you have not recovered.

Likewise you will have a creditor account - a liability because you owe
money. There can be many reasons why your cheques have not cleared - on
your bank statement they have forgot to go in their bank and pay in your
cheque - they got run over by a bus and are out of action for 6 months.

Regards,

David

Raphaël Maville wrote:
> If I have an Income which ends to be unpaid, where do I write It in
> GnuCash ?
> 
> Example: Somebody pay me with a check and there is no money in his/her
> accounts, and his/her bank refuse to pay ("wood check" or "rubber
> check"); I had already written the transaction in my Income and Bank
> accounts, the day when I had the check!
> Then: Income Withdraw >> Bank Deposit
> 
> Two proposals:
> 1. Create another asset account, type A/Receive and create a transaction
> to move the money in from the bank account; but this write lines in my
> bank account which are not in the bank statements (I don't like this).
> Then: Income Withdraw >> Bank Deposit >> Bank Withdraw >> A/Receive
> Deposit.
> 2. Change the transaction to set the "automatic" "unbalance" account for
> deposit account
> Then: Income Withdraw >> Bank Deposit Becomes Income Withdraw >>
> A/Receive Deposit
> 
> Another way:
> 3. Set the transaction to be from income to A/Receive until the check is
> accepted by the bank (in the paper or internet statements):
> Then: Income Withdraw >> A/Receive Deposit|Withdraw >> Bank Deposit
> Here: The second transaction from A/Receive to Bank Deposit becomes a
> kind of "reconcile" action.
> 
> What is the best ? Is there another solution ?
> 
> If the money becomes really unpaid, what to do ?
> send it in expenses ?
> 
> 
> 
> 
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