invoice:payments not 1:1 advice?

[Ian Smith-Heisters]

On Wed, Jul 2, 2008 at 10:39 PM, Derek Atkins <warlord at mit.edu> wrote:
> Quoting Ian Smith-Heisters <i at idiosyncra.tc>:
>
>> On Wed, Jul 2, 2008 at 1:33 PM, Karl Grant <karlgrant06 at gmail.com> wrote:
>>>
>>> You'll probably get more advanced advice than mine but ...
>>>
>>> The way most businesses work is by treating each customer as an account.
>>
>> So would you create a receivables account for each customer?
>
> No.  GnuCash keeps track of it for you using a single A/R account.
> But when you Process Payment, you're processing the payment
> for a CUSTOMER, not for an INVOICE.
>
>>> When you invoice them the balance in their account is decreased and the
>>> opposite when they pay. GNUcash uses whatever money paid to clear the
>>> oldest
>>> invoice first. Taxation is also based on when the money comes in, rather
>>> than which invoice it was for.
>>
>> That's weird, because it was just telling me invoices 1 and 4 for this
>> particular customer were cleared; so it doesn't *seem* to be
>> chronological. And the "process payment" function asks for a specific
>> invoice, then automatically splits the payment based on the amount of
>> the selected invoice.
>
> It is chronological.  It's a chronological FIFO.  HOWEVER, if you
> specify a particular invoice in the process payment dialog (which
> is COMPLETELY OPTIONAL), then that invoice gets pushed to the
> start of the FIFO.

ohhhhhhh, cool. Thanks, that totally explains everything. Is there any
way to get some kind of report of the cleared invoices, other than the
check marks in the search-invoices dialog?

>
>> Thanks for the advice,
>> Ian
>
> -derek
>
>>>
>>> HTH, IANAA etc
>>> Karl
>>> 2008/7/2 Ian Smith-Heisters <i at idiosyncra.tc>:
>>>>
>>>> Hi all,
>>>>
>>>> I have this customer that requests weekly invoices, pays in 1
>>>> bi-weekly check, and that check will usually not include all items
>>>> from both invoices during the concerned timeframe, and will include
>>>> items from invoices from past timeframes. Ugh. In illustration, things
>>>> tend to look like this:
>>>>
>>>> invoice: $1000
>>>> invoice: $500
>>>> payment: $1200
>>>> invoice: $1000
>>>> invoice: $1000
>>>> payment: $2100
>>>>
>>>> What's a good way to handle this in GnuCash? I just discovered the
>>>> split transaction feature, which seems suitable, but I can't figure
>>>> out how to associate each split with a different invoice. Also, the
>>>> Accounts Receivable page doesn't show what invoice each payment is
>>>> associated with, even though when you look up invoices it shows a
>>>> "paid" checkbox, which does seem to be aware of some correlation
>>>> between payments and invoices. Is there some way to get a breakdown of
>>>> how payments are being associated to invoices?
>>>>
>>>> Thanks much,
>>>> Ian
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>>>
>>>
>>>
>>> --
>>> Karl
>>
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>
>
>
> --
>      Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
>      Member, MIT Student Information Processing Board  (SIPB)
>      URL: http://web.mit.edu/warlord/    PP-ASEL-IA     N1NWH
>      warlord at MIT.EDU                        PGP key available
>
>