Relating accts receivable and expenses account

[Youssef Ltaief]

I would do this


Transfer $100 from cash to Account Receivable:Gasoline Expenses 


When you get the check, do the reverse

There is no Expense account Gasoline for you as it is an asset to be received.

You still categorized the expense under expenses to be received which is still an asset.

That is how I do my travel expenses
Youssef


----- Original Message ----
From: carpetnailz <carpetnailz at researchintegration.org>
To: gnucash-user at gnucash.org
Sent: Saturday, October 25, 2008 3:11:57 PM
Subject: Relating accts receivable and expenses account

Consider this transaction for mileage reimbursement from a client (or
any other kind of item that goes into an expenses account but will be
reimbursed, such as meals or supplies):

Credit Gasoline expense: $100
   Debit Acct receivable from client $100.

Now I get the check    

Credit Acct receivable  $100
   Debit Cash  $100

But how do I show in the gasoline expense account that that expense has
been reimbursed? The following suggests itself:

Credit Gasoline expense: $100
   Debit Acct receivable from client $100.

Credit acct receivable $100
   Debit Gasoline expense $100
Credit gasoline expense   $100
   Debit cash     $100.

This seems round-about, and I'm not sure it's without accounting issues,
so I'm wondering if there's a more direct way to do this, while still
keeping these misc amounts that I have coming in one place rather than
scattered about in various places. (Things like mileage reimbursement,
which I want to use to reduce my total gasoline expenditures, for lack
of a better place to put them.)

Thanks.

EB


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