Phantom bill

[Derek Atkins]

Wouter van Marle <wouter at squirrel-systems.com> writes:

>> One thing you might try is deleting it from the *other* account?  I.e.,
>> don't delete it from A/R or A/P, but from the Income or Expense
>> account.  However, this still might not work.
>
> Both the liability and the payables accounts give the message:
> "Cannot modify or delete this transaction.
>
> this transaction is marked read-only with the
> comment: 'Generated from an invoice. Try unposting
> the invoice.'"
>
> This was the first I tried (except trying from the other side; expecting
> no difference) to get rid of the offending transaction. The problem here
> is that it is the bill transaction itself, not the payment for that bill
> (which indeed can be deleted/changed manually). Invoices work indeed the
> same in that respect.

Yeah, not surprising.

>> > So I'm looking for a way to introduce balancing transactions to
>> > compensate for this. Like a negative invoice, which is an issue in
>> > itself of course for GnuCash - but no idea how that could be solved.
>> 
>> Negative Invoice == Process Payment.  But then your lots will be all
>> screwed up.
>
> Well insofar a "negative invoice" would also decrease my COGS account,
> which a payment doesn't do (or can one safely post a payment to a COGS
> account?).

Sure.  Process the payment as you normally would and then go and change
the account from e.g. Checking to e.g. COGS.

> It seems the best solution here is to take another invoice (with larger
> amount), and deduct the exact same amount from that invoice. Then I just
> have to try and set some comments here and there as a reminder on why
> this is done that way... just in case some accountant wants to have a
> look.

That's certainly another option...

> Wouter.

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-derek

-- 
       Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
       Member, MIT Student Information Processing Board  (SIPB)
       URL: http://web.mit.edu/warlord/    PP-ASEL-IA     N1NWH
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