Overpayment of invoices (not as an advance on future invoices)

[Derek Atkins]

"Maf. King" <maf at chilwell.net> writes:

> On Friday 10 December 2010 17:28:31 Robert Heller wrote:
>> What is the best way to deal with the case where a customer pays an
>> extra amount over the invoice, not as an advance payment for a future
>> invoice but as a kind of gratuity?  If I do a process payment of the
>> amount of the payment, gnucash will create a credit that will be
>> applied to the next invoice -- I don't want to do this, since this is
>> not the customer's intent of the extra payment.  I would *like* to have
>> one transaction/split, rather than do a process payment for the amount
>> of the invoice and then entering a *separate* transaction for the excess
>> (as raw, non-invoiced, income).
>
> Hi Robert,
>
> I suggest the following, (I think I have done similar in the past)
> 1. process payment in the usual way for the _invoice_ total.
> 2. go to checking (or wherever) and manually add a split to that txn for 
> the "overpayment" I guess to something like income:gifts (ISTR that you can't 
> do this step in the A/R account)
> 3. Adjust the split which affects the checking account to be the total 
> actually paid.

This is probably the safest method, but just be ABSOLUTELY SURE that you
do NOT touch the A/R split or change its value.  That will throw off the
A/R lots completely.

> Hope that makes sense and helps!
> Maf.

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-derek

-- 
       Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
       Member, MIT Student Information Processing Board  (SIPB)
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