Print invoice with payments shown?

[Derek Atkins]

RichTWebGuy <rich.trefz at gmail.com> writes:

> Derek, Mike
> Thanks for your responses.  I see it now.  I didn't realize how 'context
> sensitive' the options button is.  I need to have a 'printable invoice' tab
> open to see the right options.
>
> In my case, I trying to handle the 'down payment' case.  I've had trouble
> finding an invoice systems that handles it nicely. So one way I see to
> handle it in gnuCash is to put 0.5 for quantity and set unit price of the
> full amount. Then send the invoice which will read as half the full amount.
> Then process their payment and switch the quantity to 1.0, before
> re-invoicing. Is there a better way to invoice for 1/2 the total amount
> up-front?  

I'm not sure I understand the situation.  Are you actually INVOICING for
the downpayment?  Or are you just trying to ACCOUNT for it?  Technically
I'm not sure you SHOULD be invoicing for the down payment unless you
actually know the full amount.

If you want to actually send out an invoice and have it only display 50%
of the total amount, then you have to actually make an invoice for 50%
of the total.  Just put "50% Downpayment" in the description.

If you don't care about the 'total due', then you could invoice for the
whole amount but put "50% due now" in the printed invoice notes.

I think the former (invoice fo 50%) is the better solution.

Or you can just not invoice at all, use the payment as a 'prepayment'
and then have the invoice consume that prepayment when you invoice
later.  As a receipt for the down payment you can just print out an
Account Transaction Report for the payment transaction.

> --Rich

-derek

-- 
       Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory
       Member, MIT Student Information Processing Board  (SIPB)
       URL: http://web.mit.edu/warlord/    PP-ASEL-IA     N1NWH
       warlord at MIT.EDU                        PGP key available