Payroll questions

[Gregory Forster]

Well, first of all, GNUcash does not do the formulations for payroll.  
To do that, I use a spreadsheet (LibreOffice).  However, you can set up 
whatever you want for asset, liability, equity, income and expense 
accounts with GNUcash.  (I do the payroll for our church.  The taxes and 
year to date calculations are done on the spreadsheet.)  What I would do 
for advance payments is set the pay advance as an asset (like 
Receivables) though I'd probably label it Cash Advance.  Then when you 
advance, you credit Cash (or Checking) and debit Cash Advance.  When you 
actually pay, you split the transaction: debiting Salary expense for the 
full amount, credit Cash (for the balance minus the Advancements and 
whatever tax liabilities), credit Cash Advance and whatever tax account 
liabilities.  BTW, make sure it balances.

Greg



On 4/14/2012 3:14 PM, Fabiola Verduga wrote:
> Hi:
> I have a small business with 2 regular employees.
> I pay them twice a month but on weekly basis they will ask for some 
> cash advance.
> I need your assistance in order to know how to register the fortnight 
> payments and deduct the advance money i have given to them.
> Example>
>
> Carlos total Salary is $800 - Expense: Salaries
> The tax for the employer is 11% which is $88 - Tax
> The tax for the employee is 9% whic is $72 - Tax
>
> On April 8 i give Carlos $10
> On April 10 i give Carlos $5
> On April 15 I pay to Carlos $400 corresponding to 50% of his salary
>
> 1) In which account do i register the advance payments done to Carlos?
> 2) How do i know what is the remaining amount to pay to Carlos? - 
> which report?
> 3) How do i register the final payment?
>
> Thanks for your support.
>
> Regards,
> Fabiola
> 3)
>