KMyMoney vs Gnucash

[Mike Evans]

On Sat, 23 Aug 2014 09:33:28 +0100
Wm <wm+gnc at tarrcity.demon.co.uk> wrote:

> Sat, 23 Aug 2014 09:44:02 <2782782.Nl99BsMnSE at legolas.kobaltwit.lan> 
> Geert Janssens <janssens-geert at telenet.be>
> 
> >On Saturday 23 August 2014 08:31:48 Wm wrote:
> >> Thu, 21 Aug 2014 15:21:31 <20140821152131.408a06e4 at atmarama.ddns.net>
> >> Gour <gour at atmarama.net>
> >>
> >> >Hmm, does you suggestion allow to have two independant counters for
> >> >quotes and invoices not leaving holes in either of the sequence
> >> >(counting invoices without gaps/holes is required by the law here)?
> >>
> >> Where are you that document sequences must *legally* be continuous in
> >> this day and age?  I'm going to guess Croatia which is now part of the
> >> EU unless I'm mistaken.  Since other EU members don't insist on
> >> contiguous document sequences how can Croatia?
> >>
> >> It makes life convenient for both auditors and accounting cheats but
> >> serves no other purpose really if you think about it for more than a
> >> 60 seconds.
> >>
> >> Are you sure it is a legal requirement rather than something you'd
> >> prefer?
> >
> >I know my accountant insists on this as well. I'm pretty sure in 
> >Belgium this this a
> >*very* common practise.
> 
> I know it is often insisted upon for convenience but is it a legal 
> requirement?  I think you will find it is not.
> 
> If my document sequence is
> Geert-yyyy-mm-dd
> Gour-yyyy-mm-dd
> that is perfectly legal.
> 
> The distinction I am making is between legality (which Gour raised and I 
> am challenging) and preference.
> 
> The reason I mentioned the 60 seconds is, what if my business is mainly 
> on-line and I don't have control of the document sequence?  Does my 
> business suddenly become illegal if I report honestly and traceably? I 
> think not.
> 
> If anyone is interested in a bit of history I once came across this 
> non-problem in a system in the 1980's.  Where was document nnn they 
> asked. I said, it doesn't exist as it was never produced, would you like 
> me to create a 0 total invoice?  Yes, please was the answer.  5 minutes 
> later the auditor was happy.
> 
> Doh!  Document sequences prove nothing.
> 
> I mean, if they did, gnc would be illegal in most jurisdictions because 
> the actual sequence is a non-sequential guid that most users probably 
> aren't aware of.
> 

In the UK the rules for VAT invoices state:
"A VAT invoice must show:

	an invoice number which is unique and follows on from the number of the previous invoice - if you spoil or cancel a serially numbered invoice, you must keep it to show to a VAT officer at your next VAT inspection"

Note the "follows on from the number of the previous invoice" part.  So it IS a requirement in the UK as far as HMRC are concerned.  Do not make them angry, or even slightly annoyed, is my advice.

http://www.hmrc.gov.uk/vat/managing/charging/vat-invoices.htm

Mike E


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