new issue - trying to allocate multiple checks deposited to their various income accounts when all deposited at once

[David T.]

Cat,

I'd like to note for the list and the record that GnuCash makes a distinction between the Enter key and the Tab key. The Enter key commits the transaction in GnuCash. When you "enter ... the total amount of cheque..." you tell GnuCash to close the transaction, which result in a split being created to the Imbalance account (which you address). Your instructions and data entry might be quicker if you tabbed from field to field in the transaction. Gnucash will still track the imbalance amount, but you are less likely to accidentally leave an imbalance on the books, since the Imbalance split hasn't yet been created.

David
(one of those Yahoo accounts...)


________________________________
 From: Cat P <7w6o at thinghost.net>
To: Gnucash List <gnucash-user at gnucash.org> 
Sent: Monday, July 14, 2014 2:40 PM
Subject: Re: new issue - trying to allocate multiple checks deposited to their various income accounts when all deposited at once
 

Hi Cathleen,

I don't usually deal with cheques, but I guess I'd do the following.

To pay a 'split' cheque into a bank account:
1. Open the bank account (asset) where the cheque has been deposited
2. Enter date (press split if necessary to make splits visible), number
of cheque, general description and total amount of cheque in
debit/increase column next to the asset account's name
4. Add memo for first split, replace imbalance account with correct
income account and add amount in credit/decrease column
5. Enter second memo in the same way and so on, until imbalance is clear.

Make sure there is nothing in the imbalance account to start with and
nothing is left after completing the transaction.

Hope this is clear enough, as I wrote it rather quickly, but maybe
someone else can add their contribution.

Cat



On 14/07/2014 20:03, Cathleen Caffrey wrote:
> Sorry if I'm being stupid.  I was able finally to get a credit card charge split into specific expense accounts.
> 
> But when I try to do the same in reverse, split a deposit to checking to show they come from various income sources, it doesn't seem to work.
> 
> I tried entering "deposit" in the checking account and pressing split.  It seemed to accept two sub-deposits, and I could select the two transfer income accounts, but the totals never worked right.  I expected to see a total amount deposited in the checking and two sub amounts "deleted" from the two income accounts the deposits came from.  But it never worked right.  Was I supposed to have entered each individual check into the income accounts and then showed them as deposited together to checking?  That might explain why I ended up with negative incomes.
> 
> Is one supposed to think of income in and deposit to checking out?  I get the instructions on splitting a single check into sub-accounts.  But this multiple check thing doesn't seem to be the same.
> 
> I was eventually able to enter two separate deposits into checking, but this won't match the entry in my bank account which will show the combined deposits.
> 
> You may have figured out that I'm not an accountant - but I imagine that I'm exactly the sort of person you are trying to reach:  people who want to track their expenses/income or liabilities/assets without understanding a great deal.  Your general accounting explanations are great - I learned more than I ever had.  It would help if you could give detailed examples of each type of split transaction that could occur, e.g.:
> 
>     One check into income or expense accounts (you provide examples)
>     Multiple checks into different income accounts (??)
>     One charge to a provider that needs to be split into multiple expense accounts and also show as a liability (credit card) or withdrawal (debit card).
>         (This is what I finally DID get to work)
> 
> Even trying to suggest examples gets me confused.
> 
> Any suggestions/clarification gratefully accepted. 
> 
> 
> Cathleen Caffrey
> 
> 
> 
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