new issue - trying to allocate multiple checks deposited to their various income accounts when all deposited at once

[Cat P]

Thanks, David.

I actually didn't mention the tab and enter key to keep things simpler
(one can also use to mouse), but I do use both keys at different times,
which is what really speeds things up.

In my experience and with my settings at least, it's not as simple as
you said, since the tab key can commit a transaction too (indeed filling
in all fields for you according to a transaction already entered). This
means that, after adding a description already used you have to make
sure you press enter and not tab if the transaction is different from
the last one with that description. I find this tab option very useful.

I'll try to take some time and write down everything step by step, as it
might be useful to someone, but it's much much harder than just doing it
on autopilot, and taking anything for granted ends up messing up the
whole explanation.  :-)

Cat



On 15/07/2014 03:53, David T. wrote:
> Cat,
> 
> I'd like to note for the list and the record that GnuCash makes a
> distinction between the Enter key and the Tab key. The Enter key commits
> the transaction in GnuCash. When you "enter ... the total amount of
> cheque..." you tell GnuCash to close the transaction, which result in a
> split being created to the Imbalance account (which you address). Your
> instructions and data entry might be quicker if you tabbed from field to
> field in the transaction. Gnucash will still track the imbalance amount,
> but you are less likely to accidentally leave an imbalance on the books,
> since the Imbalance split hasn't yet been created.
> 
> David
> (one of those Yahoo accounts...)
> 
> ------------------------------------------------------------------------
> *From:* Cat P <7w6o at thinghost.net>
> *To:* Gnucash List <gnucash-user at gnucash.org>
> *Sent:* Monday, July 14, 2014 2:40 PM
> *Subject:* Re: new issue - trying to allocate multiple checks deposited
> to their various income accounts when all deposited at once
> 
> Hi Cathleen,
> 
> I don't usually deal with cheques, but I guess I'd do the following.
> 
> To pay a 'split' cheque into a bank account:
> 1. Open the bank account (asset) where the cheque has been deposited
> 2. Enter date (press split if necessary to make splits visible), number
> of cheque, general description and total amount of cheque in
> debit/increase column next to the asset account's name
> 4. Add memo for first split, replace imbalance account with correct
> income account and add amount in credit/decrease column
> 5. Enter second memo in the same way and so on, until imbalance is clear.
> 
> Make sure there is nothing in the imbalance account to start with and
> nothing is left after completing the transaction.
> 
> Hope this is clear enough, as I wrote it rather quickly, but maybe
> someone else can add their contribution.
> 
> Cat
> 
> 
> 
> On 14/07/2014 20:03, Cathleen Caffrey wrote:
>> Sorry if I'm being stupid.  I was able finally to get a credit card
> charge split into specific expense accounts.
>>
>> But when I try to do the same in reverse, split a deposit to checking
> to show they come from various income sources, it doesn't seem to work.
>>
>> I tried entering "deposit" in the checking account and pressing
> split.  It seemed to accept two sub-deposits, and I could select the two
> transfer income accounts, but the totals never worked right.  I expected
> to see a total amount deposited in the checking and two sub amounts
> "deleted" from the two income accounts the deposits came from.  But it
> never worked right.  Was I supposed to have entered each individual
> check into the income accounts and then showed them as deposited
> together to checking?  That might explain why I ended up with negative
> incomes.
>>
>> Is one supposed to think of income in and deposit to checking out?  I
> get the instructions on splitting a single check into sub-accounts.  But
> this multiple check thing doesn't seem to be the same.
>>
>> I was eventually able to enter two separate deposits into checking,
> but this won't match the entry in my bank account which will show the
> combined deposits.
>>
>> You may have figured out that I'm not an accountant - but I imagine
> that I'm exactly the sort of person you are trying to reach:  people who
> want to track their expenses/income or liabilities/assets without
> understanding a great deal.  Your general accounting explanations are
> great - I learned more than I ever had.  It would help if you could give
> detailed examples of each type of split transaction that could occur, e.g.:
>>
>>     One check into income or expense accounts (you provide examples)
>>     Multiple checks into different income accounts (??)
>>     One charge to a provider that needs to be split into multiple
> expense accounts and also show as a liability (credit card) or
> withdrawal (debit card).
>>         (This is what I finally DID get to work)
>>
>> Even trying to suggest examples gets me confused.
>>
>> Any suggestions/clarification gratefully accepted.
>>
>>
>> Cathleen Caffrey
>>
>>
>>
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