new issue - trying to allocate multiple checks deposited to their various income accounts when all deposited at once

[Carpetnailz]

Here's what I do:

I have a nominal asset acct that I call 'Uncashed checks'.
When I get a check that I'm not going to deposit immediately (or a bunch
of checks at once), I separately debit each check in that account and
credit the appropriate acct (income, acct receivable, whatever). This
way I have a neat, separate entry for each of the checks with
appropriate date, explanation, etc.

Then I simply enter a transfer of the total to my checking acct. On the
notes/memo line (I still haven't quite figured out why they behave
differently) I just list the checks I'm including in that transfer.

Hope this helps.

On Tue, 2014-07-15 at 07:56 +0100, Cat P wrote:
> Thanks, David.
> 
> I actually didn't mention the tab and enter key to keep things simpler
> (one can also use to mouse), but I do use both keys at different times,
> which is what really speeds things up.
> 
> In my experience and with my settings at least, it's not as simple as
> you said, since the tab key can commit a transaction too (indeed filling
> in all fields for you according to a transaction already entered). This
> means that, after adding a description already used you have to make
> sure you press enter and not tab if the transaction is different from
> the last one with that description. I find this tab option very useful.
> 
> I'll try to take some time and write down everything step by step, as it
> might be useful to someone, but it's much much harder than just doing it
> on autopilot, and taking anything for granted ends up messing up the
> whole explanation.  :-)
> 
> Cat
> 
> 
> 
> On 15/07/2014 03:53, David T. wrote:
> > Cat,
> > 
> > I'd like to note for the list and the record that GnuCash makes a
> > distinction between the Enter key and the Tab key. The Enter key commits
> > the transaction in GnuCash. When you "enter ... the total amount of
> > cheque..." you tell GnuCash to close the transaction, which result in a
> > split being created to the Imbalance account (which you address). Your
> > instructions and data entry might be quicker if you tabbed from field to
> > field in the transaction. Gnucash will still track the imbalance amount,
> > but you are less likely to accidentally leave an imbalance on the books,
> > since the Imbalance split hasn't yet been created.
> > 
> > David
> > (one of those Yahoo accounts...)
> > 
> > ------------------------------------------------------------------------
> > *From:* Cat P <7w6o at thinghost.net>
> > *To:* Gnucash List <gnucash-user at gnucash.org>
> > *Sent:* Monday, July 14, 2014 2:40 PM
> > *Subject:* Re: new issue - trying to allocate multiple checks deposited
> > to their various income accounts when all deposited at once
> > 
> > Hi Cathleen,
> > 
> > I don't usually deal with cheques, but I guess I'd do the following.
> > 
> > To pay a 'split' cheque into a bank account:
> > 1. Open the bank account (asset) where the cheque has been deposited
> > 2. Enter date (press split if necessary to make splits visible), number
> > of cheque, general description and total amount of cheque in
> > debit/increase column next to the asset account's name
> > 4. Add memo for first split, replace imbalance account with correct
> > income account and add amount in credit/decrease column
> > 5. Enter second memo in the same way and so on, until imbalance is clear.
> > 
> > Make sure there is nothing in the imbalance account to start with and
> > nothing is left after completing the transaction.
> > 
> > Hope this is clear enough, as I wrote it rather quickly, but maybe
> > someone else can add their contribution.
> > 
> > Cat
> > 
> > 
> > 
> > On 14/07/2014 20:03, Cathleen Caffrey wrote:
> >> Sorry if I'm being stupid.  I was able finally to get a credit card
> > charge split into specific expense accounts.
> >>
> >> But when I try to do the same in reverse, split a deposit to checking
> > to show they come from various income sources, it doesn't seem to work.
> >>
> >> I tried entering "deposit" in the checking account and pressing
> > split.  It seemed to accept two sub-deposits, and I could select the two
> > transfer income accounts, but the totals never worked right.  I expected
> > to see a total amount deposited in the checking and two sub amounts
> > "deleted" from the two income accounts the deposits came from.  But it
> > never worked right.  Was I supposed to have entered each individual
> > check into the income accounts and then showed them as deposited
> > together to checking?  That might explain why I ended up with negative
> > incomes.
> >>
> >> Is one supposed to think of income in and deposit to checking out?  I
> > get the instructions on splitting a single check into sub-accounts.  But
> > this multiple check thing doesn't seem to be the same.
> >>
> >> I was eventually able to enter two separate deposits into checking,
> > but this won't match the entry in my bank account which will show the
> > combined deposits.
> >>
> >> You may have figured out that I'm not an accountant - but I imagine
> > that I'm exactly the sort of person you are trying to reach:  people who
> > want to track their expenses/income or liabilities/assets without
> > understanding a great deal.  Your general accounting explanations are
> > great - I learned more than I ever had.  It would help if you could give
> > detailed examples of each type of split transaction that could occur, e.g.:
> >>
> >>     One check into income or expense accounts (you provide examples)
> >>     Multiple checks into different income accounts (??)
> >>     One charge to a provider that needs to be split into multiple
> > expense accounts and also show as a liability (credit card) or
> > withdrawal (debit card).
> >>         (This is what I finally DID get to work)
> >>
> >> Even trying to suggest examples gets me confused.
> >>
> >> Any suggestions/clarification gratefully accepted.
> >>
> >>
> >> Cathleen Caffrey
> >>
> >>
> >>
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